Executive Assistant

Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to their executive team. The successful candidate will be responsible for managing the executive's schedule, coordinating meetings and events, handling confidential information, and ensuring smooth communication within the organization.

Responsibilities:

• Schedule and coordinate meetings, appointments, and travel arrangements for the executive.
• Anticipate scheduling conflicts and proactively manage adjustments.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Draft and edit correspondence, emails, and other documents on behalf of the executive.
• Prepare meeting agendas, attend meetings, and compile minutes as needed.
• Coordinate logistics for meetings, conferences, and events.
• Manage and organize sensitive and confidential information with discretion.
• Maintain files, records, and databases efficiently.
• Coordinate travel, including flights, accommodations, and transportation.
• Track and reconcile expenses, ensuring accuracy and adherence to company policies.
• Assist in prioritizing tasks and projects to ensure deadlines are met.
• Handle ad-hoc requests and special projects as assigned.
• Oversee and manage office supplies and equipment.
• Ensure the executive's office operates smoothly and efficiently.

Qualifications:

• Proven experience as an executive assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive information with confidentiality.
• Exceptional attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills.