Finance Officer

Main Responsibilities: Accounts Responsible for ensuring complex monthly recharges are actioned, planning workload to ensure deadlines are met and carrying out checks for accuracy. Act as the point of reference and escalation for complex invoice queries. Ensure supplier and sales invoices are raised monthly and income allocated correctly. Track and monitor aged debtors, ensuring the Finance Assistants are chasing payment as appropriate.

Responsible for ensuring all invoices across services lines are added by the 20th day of the following month. Support the Finance Manager with the monthly management accounts and identify variation in service line budgets highlighting to Practice Managers, Service Managers and Head of Primary Care & Urgent Treatment Services to rectify. Add appropriate invoices to tradeshift as required. Maintain the fixed asset list and prepayments and ensure these balances with sage.

Liaise with ICB to identify and ensure any finance queries are resolved in a timely manner. Assist with bank statement reconciliation. Track and monitor income, which is classified as being eligible for VAT, notifying the Finance Manager when the organisation is reaching the threshold. Provide input to the yearend process to ensure the accurate and timely closure of the accounts.

Assist the Finance Manager with providing information for the statutory accounts as required. Investigate and resolve difficult queries from staff/customers/suppliers relating to late or non-payment, discrepancies, payment analysis and receipt of goods etc. During periods of annual leave within the team, crosschecking and processing invoices in line with contracts in place, ensuring they are coded accurately and authorised by the correct person in line with the finance policy. Support the Finance Manager with the collation of data for reporting Assist the Finance Manager and the Senior Management Team in the continual search for improvements in economy, efficiency, and effectiveness.

Monitor and oversee the accounts email inbox, ensuring that emails are responded to by the team in a timely manner. Responsible for the monthly journals to ensure all costs are allocated to the correct budgets. To undertake and provide support to surveys and or audits as and when required. Support and contribute to the updating of the Finance policies as and when required.

PCN Finance Raise invoices to the appropriate PCNs, ensuring that this is accrued Where appropriate submit ARRS claim onto the portal for PCN employed staff Manage the accounts for the PCNs, undertaking bank reconciliation and ensuring payments are made and received as appropriate Budgets Support the Finance Manager in the development of the budgets, collating information as required. Identify and report variances, trends or problems at an early stage and communicate with services managers and Director of Operations. Respond to enquiries from budget holders and managers assisting them with all finance issues. Supervision Supervise the finance assistants, ensuring that there is adequate cover for each service and that deadlines are met.

Oversee workload, ensuring there is an even distribution and in the event of leave and absences work is covered within the team Provide training and give finance guidance and support to the team Undertake checks and internal audits to ensure accuracy of work of team