Front Desk and Team Assistant

Front Desk and Team Assistant

• Administrative Support: Manage calendars, travel arrangements, and itineraries for Vice Presidents, ensuring efficient scheduling and preparation for all commitments.

• Team Assistance: Provide general support to the team, facilitating collaboration and contributing to the success of various projects and tasks.

• Event Coordination: Plan and organize department events, managing logistics such as venue selection, catering, and equipment setup.

• Facility and Operations Management: Oversee office facilities, handle invoices, and ensure a safe and well-stocked work environment.

• Reception and Front Desk Duties: Serve as the first point of contact for visitors and callers, managing mail, phone calls, and a welcoming reception area.

• High school diploma or equivalent; certification in office administration preferred.

• Fluent in German and English; additional languages are an advantage.

• Proficient in Microsoft Office (Outlook, Teams); familiarity with SharePoint is a plus.

• Excellent verbal and written communication skills.

• Strong organizational skills with attention to detail.

• Effective at managing and maintaining relationships with stakeholders.

• Flexible and capable of handling changing priorities.

• Proactive in identifying and resolving issues efficiently.

• Works effectively in a team-oriented environment.