Hiring of Firm for Strengthening and upgrading HMIS in Sindh.

Request for Proposal (RFP)

Issued on: August 07, 2024

Solicitation Number: PI-BID/BHF//AUGUST-2024/112

For: Hiring of Firm for Strengthening and upgrading HMIS in Sindh.

Quotes Deadline: September 02, 2024 (4:30 PM)

Pathfinder Background

Pathfinder is driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose.

Since 1957, we have partnered with local governments, communities, and health systems to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent.

Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Project Background

The USAID-funded Building Healthy Families (BHF) is a five-year program. Pathfinder International is leading the implementation of the Project. The project is being implemented in Sindh, Punjab and Khyber Pakhtunkhwa. Overall goal is to improve the population’s health outcomes through strengthening the primary care systems so that uptake and continuation of voluntary Family Planning (FP)/Reproductive, Maternal, Newborn, and Child Health (RMNCH) services are encouraged.

BHF aims to accomplish three results:

1) Increase the capacity of the government and private health institutions to lead resilient, responsive FP/MNCH systems.

2) Improve utilization of quality FP/RMNCH products and services.

3) Men and youth are empowered to communicate about, demand, and use essential health products, practices, and services.

Scope of Work

One of the key intermediate results of USAID-funded Building Health Families (BHF) is the “capacity of government institutions strengthened to scale up FP/RH/MNCH high-impact practices”. One such activity includes strengthening the existing Management Information Systems (MISs) in Sindh province of Pakistan for improved health services data management and utilization which will be sustainable once the BHF intervention ends. Overall, strengthening the MIS involves:

1) Strengthening the Sindh Health Information System (SHIS) by adding a dedicated dashboard/tab for Electronic Client Registration (ECR) and reactive the existing dashboard Family Planning (FP) for streamlining FP data management and improving accessibility to analyze/understand FP services uptake.

2) Operationalization of CMW-MIS by upgrading interface/technology to improve user experience and streamline the data entry process.

3) Strengthening LHW-MIS by incorporating GBV and other missing FP/MNCH indicators into the LHW-MIS.

Thefollowingare detailed/specific scope of work:

1. Strengthening Sindh Health Information System (SHIS)

2. Operationalization of CMW-MIS in Sindh

3. Strengthening LHW-MIS in Sindh

Location of Assignment:

The assignment will be performed in Hyderabad, Sindh.

Inquiries

If you have any questions/inquiries, please e-mail [email protected] no later than close of business August 19, 2024 (3:00 PM) with a subject line Inquiries-PI-BID/BHF//AUGUST-2024/112: Hiring of Firm for Strengthening and upgrading HMIS in Sindh. The solicitation number indicated above must be included in the subject line. Responses will be posted to all known offerors.

Proposal Deadline

All written responses to this RFP must be received by Pathfinder no later than [4:30 PM for physical submission to the following office address] (Pakistan time) on September 02, 2024. The solicitation number indicated above must be included on the envelope. A maximum of two envelops are permissible: one for technical documentation and one for financial details.

Solicitation: PI-BID/BHF//AUGUST-2024/112: Hiring of Firm for Strengthening and upgrading HMIS in Sindh.

Attention: Procurement Department

Office Address:

2nd Floor Olympus Mall,

F-11 Markaz, Islamabad

Modification

If at any time prior to award Pathfinder deems there to be a need for a significant modification to the terms and conditions of this RFP, Pathfinder will issue such a modification as a written RFP amendment to all competing offerors. No oral statement of any person shall in any manner be deemed to modify or otherwise affect any RFP term or condition, and no offeror shall rely on any such statement. Such amendments are the exclusive method for this purpose.

Resulting Award

Single contract: As a result of this solicitation, Pathfinder anticipates engaging a single independent contractor/company.

Any resulting contract will be subject to the terms and conditions contained in Annex B. Part B of this annex will only apply to USG-funded assignments.

Joint ventures are ineligible to partake in the procedure.

Payment Terms

Fixed Price: Pathfinder anticipates entering into a fixed-price contract with the selected contractor.

Proposal Guidelines and Instructions

Your proposal should provide basic information about your Company/Individual and relevant service offerings. It should have a section addressing each of the following areas:

(a) Company Profile

(b) Past Performance (Proof of at least 3 similar assignments contracts/PO from last 2 years in similar nature assignments)

(c) Curriculum Vitae (CV) of the Proposed Team

(d) References

(e) Relationship disclosure and mitigation plan

(f) Key Personnel

Responses should include the following information:

• The firm must have valid NTN and STRN (PASS/FAIL)

• Bid validity must be 30 days (PASS/FAIL)

Note: Preference will be given to the I.T firm who have source codes for DHIS, SHIS, LHW-MIS and CMW-MIS. A firm passing the preliminary review will be considered for further evaluation and next steps.

Firms that meet the Pass/Fail criteria will undergo further evaluation in consideration of their technical proposals.

Fixed Price: For Services performed during the Term, Firm will be paid a fixed fee after the completion of task with a report accepted and approved by BHF Team.

The financial proposal is mandated to incorporate a detailed breakdown of costs, encompassing all expenses such as travel costs and lodging, among others. Sales Tax with % is required. Please use below table to submit your financial response.

The project will not provide any reimbursement or additional costs beyond those quoted in the financial proposal.

Sales Tax (ST) Compliance: The project is eligible for a sales tax exemption. ST amount will be withheld, an exemption letter will be provided within 90 days upon receipt of the invoice. If the exemption letter is not provided within this timeframe, the withheld ST amount will be paid upon completion of the USAID compliance timeline of 90 days.

Evaluation Criteria:

In evaluating the proposals, Pathfinder International will seek the best value for money rather than the lowest priced proposal. Pathfinder will use a two-stage selection procedure:

• the first stage will evaluate the Technical Proposal.

• the second stage will evaluate the Financial Proposal

Technical Evaluation:

Specifically, the selection committee will evaluate each proposal upon the following criteria:

Minimum passing marks = 40 Marks, technically qualified firm(s) will be further evaluated.

B. Financial Proposal

40 marks, Offerors pricing should be based on the following:

The score for the cost proposal will be calculated in the following manner:

Cost proposal score = 100 x Lowest cost/ cost of the proposal under consideration. The lowest cost proposal will receive the full 100 points.

The total score will be calculated as follows:

Total Score= Technical proposal score of the proposal under consideration plus Cost proposal score of the proposal under consideration.

Pathfinder is not bound to accept the lowest or any proposal and reserves the right to accept any proposal in whole or in part and to reject any or all proposals.

Pathfinder shall not be legally bound by any award notice issued for this RFP until a contract is duly signed and executed with the winning offeror.

The evaluator will tally all the individual scores for each section and calculate the average score. The total average scores will be added to obtain the total points achieved by the individual supplier. If the total number points meet or exceeds the threshold established in the evaluation methodology, the suppliers cost proposal will be eligible for consideration.

Relationship disclosure

• Describe any current or past relationships your organization may have with Pathfinder, and if it is a potential conflict of interest. If there is a potential conflict of interest, please explain how this risk will be mitigated.

• Describe any personal or familial relationships any employee of the Contractor has with any employee of Pathfinder. If there is a relationship, please explain how any conflict-of-interest risk will be mitigated.

Disclosure does not automatically disqualify offeror.

Terms

Pathfinder reserves the right to cancel this solicitation at any point and is under no obligation to issue a subcontract as a result of this solicitation.

Pathfinder will not reimburse any expenses related to the preparation of any proposal related materials or delivery.

Confidentiality

IF APPLICABLE As a part of the RFP process, Pathfinder International may be providing confidential information. Consequently, suppliers must complete a Confidentiality/ Non-Disclosure Agreement. See Annex B

Agreement

Any resulting contract will be subject to the terms and conditions contained in the annex. See Annex A

Thank you,

Procurement Team

Pathfinder International

Building Healthy Families|Pathfinder International

Apply By:

All written responses to this RFP must be received by Pathfinder no later than [4:30 PM for physical submission to the following office address] (Pakistan time) on September 02, 2024. The solicitation number indicated above must be included on the envelope. A maximum of two envelops are permissible: one for technical documentation and one for financial details.

Solicitation: PI-BID/BHF//AUGUST-2024/112: Hiring of Firm for Strengthening and upgrading HMIS in Sindh.

Attention: Procurement Department

Office Address:

2nd Floor Olympus Mall,

F-11 Markaz, Islamabad