HR Operations Administrator (6-Month Internal Secondment)

About us

UCL is London’s global university. LCCOS – Library, Culture, Collections and Open Science – provides outstanding staff, services and resources to support the world-class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship. The LCCOS family comprises 4 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off-site storage facility. We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440.

LCCOS HR team are responsible for managing HR operational aspects all through employee lifecycle, facilitating all aspects of HR administration which includes full cycle recruitment and onboarding and interaction between the department and central HR services.

About the role

An enthusiastic and experienced generalist Human Resources professional is sought for the post of HR Operations Administrator in the Department of Library, Culture, Collections and Open Science (LCCOS). This is a full-time post, fixed term for 6-months in the first instance. The successful candidate will work within a small local HR team to support all HR related activities within the department, managing interactions between the department and UCL’s central HR and Recruitment teams. This includes full cycle recruitment, managing the on boarding of staff from induction through to probation, responding to MyServices requests within service level agreements and acting as the first point of contact for all HR-related staffing queries. In addition, the HR Administrator will provide advice and guidance on HR processes and policies and actively supporting managers and staff to follow appropriate HR procedures.

Please note, this is an internal secondment role to cover a maternity leave absence (6-months), available to current UCL staff only. Eligible UCL staff will have until 30/05/2025 to be considered for this role. The role will be working on a hybrid basis with 1-day every 2 weeks onsite at our Bloomsbury Science Library office plus any other days as required. Please note, all applications will be anonymised.

About you

As a HR professional, you have the experience and background working in a fast paced Generalist HR Higher Education sector providing full cycle HR functions and of implementing and advising on HR policies, procedures and processes effectively You should have the ability to work proactively to independently and manage own workload within a range of competing deadlines, with a high degree of accuracy in every aspect of work, ensuring GDPR compliance. Your approach to work is with integrity, proactive, flexibility, adaptability, legal compliance sensitivity and respecting confidentiality. Additionally, you have experience of managing full cycle recruitment, and initiatives to a high standard.

A job description and person specification can be accessed from the link at the bottom of this page.

To apply, please provide:

• An up-to-date CV, including as a minimum detail of your current employment, salary and notice period, details of any former employment and your education history.
• A supporting statement, showing how your skills and experience meet each of the criteria marked ‘Application’ in the Person Specification found within the Job Description for this post. Your statement should be provided using the free text box under ‘Questionnaire’.

If you have any queries about the role or have any queries about the application process, please contact [email protected], quoting the job title and reference number.

Further information about UCL LCCOS can be found on https://www.ucl.ac.uk/lccos/ The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

What we offer

Annual leave & Work life balance, 27 days annual leave + 6 closure days (Christmas and Easter) as well as statutory holidays, Hybrid and flexible working, Ability to buy 5 additional annual leave days, Enhanced maternity, adoption, paternity leave, Carer’s leave, Workplace nursery We also offer some great benefits some of which are defined benefit career average revalued earnings pension scheme (CARE); cycle to work scheme and season ticket loan; on-site gym etc. As part of the UCL community you can access free lunch hour lectures, exhibitions and museums and collections. On campus UCL has the Bloomsbury theatre hosting a range of performances and a series of bars, cafes and other facilities, which UCL staff can use. Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is currently working towards an Athena SWAN award. We are committed to advancing gender equality within our department. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/