Judicial Assistant

About the job

• type and transcribe (from handwritten notes) correspondence, judgements and legal documents
• edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

What you bring to the team

Mandatory requirements

• You have typing skills to 50 words per minute

Communication skills

• written communication skills to compose correspondence and transcribe judgments
• oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• the ability to receive and screen telephone calls and visitors using tact and discretion
• interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public)

Technical knowledge and experience

• demonstrated legal secretarial and administrative experience
• knowledge of legal office systems, financial processes and court systems
• the ability to work within court procedures including knowledge of legal terminology and documents

Judgement, organizational and analytical skills:

• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have the ability to research and respond to inquiries and resolve conflicts successfully

Computer skills:

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Don't meet every qualification?

How we support diversity, inclusion and accessibility

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

Additional information:

• 1 English Temporary, duration up to 12 months, 15 Bridge St W, Belleville, East Region, Criminal Record and Judicial Matters Check

Note:

• About security checks:
  A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
  If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
  Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• E-AG-232280/25

How to apply:

Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together