Lease Administrator - USA- CA - PR
Perks & Benefits:
At H&M, our purpose is to liberate fashion for the many. We want to shape a new world in Fashion. A world with one ultimate goal: to unleash your self-expression. As an H&M colleague, you’re encouraged to be yourself & more. You’ll take on new responsibilities from day one, learn skills for life, and find new ways to make your big dreams come true.
Our company is committed to fostering a culture of inclusion and belonging, and we actively seek colleagues who share our commitment.
Job Description
As a Lease Administrator USA-CA-PR in the Expansion function, together with the legal team, you are responsible to secure contract execution, support the Leasing and Legal team with contract handling and documentation, secure impeccable data accuracy in terms of relevant information abstracted from the lease documents and maintain the administration of the contracts, physically and in LIMA (H&M’s Lease Administration System). This role will set the strategy for documentation handling and rental payment follow-up plus maintain impeccable data accuracy. The Lease Administrator will collaborate with group, regional and market expansion to provide data, key dates, notices, analytics, and assist them to manage the portfolio from an administration perspective.
This hybrid role reports into our Senior Real Estate Attorney and is based out of New York, NY.
A Day in the Life
Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*
Coordinate and secure routines for contracts and document handling.
Ensure all contacts are signed correctly and follow up on contract execution.
Responsible to secure 100% data accuracy both in LIMA and other systems
Responsible for the internal and external transmittal of odd documents, reports and notices when needed
Provide data audits on co-tenancy, key dates, rent terms and any other relevant info required by the markets, region or internal departments
Partner with legal, controlling, accounting, facilities, construction, regional & market teams as required to verify lease information and provide support as needed
Secure that payments are made correctly by providing the relevant info to the accounting department.
Coach and train the expansion functions for correct data input and system management.
Understand the routines and way of working for other expansion functions.
Undertake data audits on co-tenancy, key dates, rent terms, etc.
Set the strategy for documentation handling and signatures.
Set strategy for data loads and rental payments together with controlling.
Create and implement routines for contract execution.
Continuously stay up to date on Group routines and propose improved ways of working.
Develop supporting documentation to assist your markets best way of working.
Collaboration with the controlling team in Group, Region and Markets, as well as with lease managers and other functions in their way of working.
Understand the accounting routines and relevant timelines for payment.
Collaborate with other departments to provide, verify or confirm lease data
Identifies opportunities and solutions for improvement for Lease Administration processes and team
Additional Accountabilities:
Prepares Annual Rent Budgets and Quarterly Forecasts for Real Estate Portfolio
Reviews, analyzes, recommends and implements solutions to decrease rent related costs
Construction Allowance, Late Delivery Fee Collection
Qualifications
Who You Are:
Bachelor’s Degree in Business Administration, or equivalent work experience in related field
3+ years of previous experience in a high-volume lease administration department or external firm working with legal documentation and contract management
Proven record of legal and numerical understanding
Legal and/or contract management skills
Organized and structured
Accounting and/or numerical skills
Teamwork and collaboration
Knowledge in MS Office, more specifically Outlook, Excel, PowerPoint and MS Teams.
Strong control and administration of documents and routines for securing a good governance process to avoid missing information
Extremely organized in your way of working, are thorough in your processes and have attention to detail
Enjoy teamwork and effectively collaborates with a group of diverse people in order to achieve set goals and targets
Work effectively in a fast-paced work environment while managing various tasks at once and have a ‘’can-do’’ attitude
Inclusive, positive, open to feedback, willing to multitask and learn on the job
Additional Information
Why You’ll Love Working at H&M
We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability
We pride ourselves on being a values-driven organization, guided by our 7 unique values that have been part of our success story for over 75 years
You’ll have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues
We are an inclusive company where you’re encouraged to be yourself at work
You will have access to a large global talent community, where career growth and aspirations have no limits
We believe in supporting your overall wellbeing and offer comprehensive benefits inclusive of health insurance, wellness and family support programs, company match 401k, paid leave programs, and paid time off, including a community day to serve your local community
You’ll be able to express your personal style with our employee discount at H&M, & Other Stories, and COS
Compensation: salary range is $76,144-$85,662 annually**
- This job posting highlights the most critical responsibilities and requirements of the job and is not all-inclusive. There may be additional duties, and responsibilities assigned for this job at the company’s discretion.
**H&M, in good faith, has assessed this posted range of compensation as the accurate range for this role and location at the time of this posting. H&M may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future.
EEOC Code: OFC
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