Marketing Events Coordinator Ion Europe

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position:

This role provides administrative and logistical support for the organization of regional Ion marketing events & tradeshows in coordination with local marketing and the European marketing events team. Additionally, this position will aid in developing new, localized marketing collaterals, referral management activities and will provide logistical support for demonstration equipment.

Roles and Responsibilities:

Marketing Events

Provides administrative and logistical support for the organization of local and regional events in coordination with the local and EU Marketing Events team:

• Establish booth layout, organize booth set up and dismantling.
• Coordinate demo system booking, delivery and pick up with transportation company for the regional events and congresses.
• Review Exhibitor manual and complete forms accordingly: carpet, furniture, electricity, AV, cleaning & other services.
• Get signatures of required forms from Director of Finance and coordinate with organization.
• Creation of new vendors, process Purchase Orders (POs) and invoicing, for these events.
• Monitor budget and financial follow up for events.
• Organize accommodation of the team when more than 8 team members involved.
• Prepare and send speaker fees agreement and organize their travel & accommodation when applying.
• Select venue and organize logistics for scientific dinner.
• Logistical support for symposium if applicable.
• Support monitoring and long-term planning of events.
• Ensure compliance processes and standards are met.
• Consolidate budget for event activities and submit to Regional Director for review and approval.

Marketing Communication

Marketing Communication Activity:

• Liaison with European/US MarCom team actively involved with MarCom project management. Content support includes, but is not limited to:
  • Marketing collateral to include trade show materials, localize wherever needed.
  • Coordinate regional and local Marketing Projects (US/European/Regional/Country Marketing events, communication tools).
  • Design and adapt when necessary, Marketing tools, process, library, documentation and communication plans in alignment with Regional Commercial Strategic Plans (regional/local product brochures, advertising, survey, promotional event) – coordinate regional rollout.
  • Support creation of new brochures, flyers, save the date and information material and submission for compliance customer facing process through Agile.
  • Support local marketing programs as required.

Mobile Truck System:

• Manage demo system and event calendar for the dedicated region.
• Further develop and optimize floating simulators booking coordination for the dedicated region.
• Coordination of demo products.

Training coordination

• Coordination of travel for surgeons to and from events local/international.
• Administration of compliance documentation and relevant expenses.
• Travel & expense coordination for all KOL’s, proctors & staff to ISI organized events.

Administrative Support

Support with administrative tasks, such as:

• Maintain calendar by scheduling and organizing various meetings, appointments, coordination of providers and travel worldwide for parties involved in these meetings.
• Lead the preparation and full organization of any periodical meeting that involved the Executive and Directors teams.
• Coordinate meetings, events: order food, secure locations and set up, secure equipment resources needed, coordinate hotel and transportation services.
• Assist in preparing and issuing emails & global communications.
• Maintain contact lists.
• Researching and booking travel arrangements.
• Complete expenses report in due time. Various filing and updates.
• As required by the support activity, manage invoices, purchase orders and contracts.

Qualifications

Required Knowledge, Skills, and Experience:

• Bachelor’s degree or equivalent experience in event management, marketing, acquired in an international, fast paced and changing environment.
• Minimum 5 years of internal and external tradeshow or event experience, preferably in the medical device industry.
• Excellent written & spoken communication skills in English with another language desirable (French and/or German).
• Excellent interpersonal, verbal, and written skills coupled with ability to interact with a variety of departments and customers (marketing, sales, market access, healthcare professionals).
• Strong organizational skills and ability to work in a team-environment providing cross- functional support.
• Strong Project Management skills in Marketing. A keen ability to coordinate projects, organizing, prioritizing, and coping with various tasks.
• Familiar with production cost structures and able to assess and work within budgets.
• Flexible and reliable, and strong attention to details.
• Good knowledge of the MS Office product suite.
• Travel up to 30% according to business needs, mainly within the dedicated region, international travels depending on meetings/events.

Additional Information

Intuitive is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Shift: Day
Travel: 25% of the time