Office Administrator - Part Time

Wood Process & Energy is recruiting for an Office Administrator to provide an office administration and facilities administration service for internal and external stakeholders for the Ellesmere Port business as a whole and the projects that we deliver.

This is a part time permanent role, with 15-20 hours per week covering Wednesday, Thursday & Friday based in the Ellesmere Port office.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across renewables and emerging energy sectors
• Flexible working arrangements that balance client, team and individual needs offering hybrid and remote working where relevant
• Commitment to Diversity and Inclusion ; we are an organisation actively committed to diversity and inclusion across our business
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package; inclusive of 33 days annual leave (including public holidays), generous contributory pension scheme, private medical cover, 4x base salary life insurance; all of these and more that can be adapted to suit your own
• Commitment to continued professional development; development plans that are tailored to your individual needs and interests
• Global connections; join experts around the world who are at the leading edge of our industry, shaping the standards of our profession

Key Aims

• To run the office administration services to ensure the office complies with HSE procedures for a Wood facility
• To run the office administration services to ensure employees within the office have access to all their general facilities requirements to allow them to get on with their jobs productively
• To run staff accommodation and travel bookings
• Trade & Craft time writing administration
Support document control duties for live projects

Key Responsibilities

• Support front desk management
• Focal point for landlord and service contractor coordination.
• Responsible for ordering office/access control supplies. Coordination of general office IT issues
• Book travel and accommodation for staff as requested. Look for most economically suitable solution and ensure requests get line manager approval
• Maintain the upkeep of the suite of office HSSE documents, HSSE stats as per the frequency of reviews, in conjunction with HSSE dept
• Administration of office systems, such as Cloud Booking, Microsoft Teams
• Requisition facilities maintenance as and when needed. Maintain records on Teams.
• Undertake office safety inspections. Maintain records on Teams
• Administrative assistance to senior manager
• General Contract administration support

Skills/Qualifications

• Experienced in office administration
• Experienced in Microsoft Teams, Word, Excel software and maintaining records
• Experience in office management/administration

Personal Qualities

• Detail-oriented with excellent customer service and communication skills that transfer to positive working relationships with clients, co-workers, tenants, contractors, and vendors
• Proficient with software related to word processing and spreadsheet preparation. Consistently and effectively works as a team player with a high level of professionalism
• High levels of Commitment and determination
• Highly motivated
• A good team-player. Helps create a positive team environment
• High attention to detail. Thorough and accurate