Office Coordinator

San Antonio, Texa, USA

#Li-onsite

#PDN

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the worlds toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNCs primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know well only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply wed love to hear from you. To quote a popular saying at TNC, youll join for the mission, and youll stay for the people.

The Office Coordinator will work as part of the Finance & Operations Team within the Texas business unit coordinating tasks related to one or more functional activities, such as office facilities management, operations support, procurement, meetings management, special events, training, and other related areas as needed.
The Office Coordinator will work towards meeting the strategic priorities of the Finance & Operations Team by implementing tactics for approved plans and completing day-to-day tasks and activities. They may be responsible for planning and execution of logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and reception.

They will respond to inquiries about activities, create materials, and draft correspondence. They will be well versed in the systems and resources utilized by the team to execute assigned tasks. They will maintain, track and research data, produce and review reports, and perform program analysis.

The Office Coordinator will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness.

The Office Coordinator will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. This position requires travel and working long and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

Office Management:

• Front desk reception
• Coordinate access to building for staff/visitors/vendors
• Mail processing
• Answering phone & relaying messages
• Ordering & restocking supplies
• Equipment management
• Vendor management
• Point-of-contact and coordination with property managers
• Coordinate with IT Support for office needs
• Access & parking for all office locations
• Monitor & respond to Chapter General Email

General Operations:

• Record & Deposit Checks
• Receive & process credit card donations
• Scan grant and gift agreements/correspondence
• Coordinate bi-annual staff events
• Provide assistance for other special events as needed
• Manage monthly staff calls (i.e., agenda, calendar invites & reminders, recording, notes, etc.)
• Special Project Management (i.e., building moves, inventory, storage, documentation, etc.)
• Support large donor mailings
• Other related duties that may arise
  

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. Were looking for someone with strong experience in providing a full range of administrative support.

The ideal candidate should have exceptional communication and collaboration skills and experience in various administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!

• Associates Degree plus 1-year experience or equivalent combination.
• Experience managing diverse activities to meet deadlines.
• Experience providing administrative support, including some or all the following; phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
• Experience working and communicating with a wide range of people.
• Experience writing, editing, and proofreading written materials.
  

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

Were proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

35 hr work week/ Mon-Friday

The starting pay range for a candidate selected for this position is generally within the range of $22.00 - $25.00/hour. This range only applies to candidates whose country of employment is the USA. Where a successful candidates actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

To apply for job ID 54607, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact [email protected].

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy's background screening process.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.

An attractive salary and benefits package is part of TNCs value proposition to our employees. TNC strives to provide competitive pay and bases salaries on the geographic location of the role committing to being equitable across groups and providing hiring salary ranges when possible.

Since we support flexible and remote work for our employees, many positions have a flexible location within countries where were registered as a Non-government Organization and established as an employer. This may mean were unable to provide a hiring salary range in the posting for some of our positions. However, candidates invited to be part of our interview process will be provided their location specific range upon request.