PERSONAL ASSISTANT (MS OFFICE)

For our client in Amsterdam, we are looking for a Personal Assistant (MS Office)

We are looking for a temporary Personal Assistant (PA) for our client.

Are you enthusiastic, energetic, proactive and do you find it important to strive for delivering quality in your work, perhaps this opportunity suits you.

We search for an accurate, hands-on, stress-resistant PA that enjoys working in a high pace environment with many (international) stakeholders. You are an organisation sensitive organizer who knows how to distinguish main issues from side issues and how to set the right priorities. You are honest and know how to handle confidential information.

The team

As Personal Assistant you are part of the team consisting of support staff, you work closely with the other Personal Assistants in the Head Quarters team. In this role you support the Global Legal Head of Corporate Legal Affairs. She manages the CLA department which consist of 35 employees in 3 teams; Corporate Legal, Corporate Affairs and Corporate Legal Operations. The department is the linking pin between the boards and the overall Legal function by delivering proactive advice ensure flawless Corporate Legal and Governance (boards) processes and corporate housekeeping. Since the BM&S team is currently not fully staffed you work closely with the other Personal Assistants in the Head Quarters team, you replace each other when needed.

Roles and responsibilities

The challenge in this role is to manage the day-to-day schedule with great energy and effectiveness to ensure the Global Legal Head can focus on the most important and relevant tasks, whilst delegating effectively all other tasks. You schedule and coordinate the (digital) meetings, including preparation of agendas, distribution of meeting documents. Operating a range of administrative activities, for instance make all travel and accommodation arrangements.

About you

• You have similar PA (3+ year) work experience in an international environment.
• Bachelor's degree in office management or secretarial education
• Excellent organizational and time-management skills
• Strong attention to detail and ability to prioritize tasks.
• Fluent MS Office skills (Outlook, Excel, Word and PowerPoint, SharePoint and MS Teams)
• Good organizational skills and structured way of working, focus and attention to detail.
• Good problem-solving skills, active listening.
• A ‘can do’ mentality
• High level of confidentiality, working with sensitive topics and senior management of our client
• Strong written and verbal communication skills in English
• Ability to work independently and as part of a team

WAT GAAT ER GEBEUREN?