Project Support Officer

The role entails the following duties: Assist the Project Manager with the coordination of the project and ensure appropriate Standard Operating Procedures (SOPs) and Policies and Procedures are adhered to. Maintain processes to ensure project management documentation, reports and plans are relevant, accurate and complete. Monitor and track Project Plans, Risk and Issues (RAID), Lessons Learned and Benefits. Provide support as required to team members in the preparation of project documentation, including progress tracking and updating reports.

Assist the Project team with ensuring all information reported to the Project Manager e.g. timelines, risks and issues and benefits are accurate, complete, up to date and regularly maintained. Monitor project interdependencies and ensure these are documented/updated within the RAID log by key stakeholders/owners Build relationships with key stakeholders to facilitate sharing of lessons learned and best practices across the Project. Assist the Project Manager to effectively communicate with all relevant stakeholders.

Assist in the production of communications and learning materials. Organise (and schedule) meetings, support preparation of materials for meetings and ensure distribution in a timely manner. Provide administrative support for board and team level meetings. Take minutes at meetings, capturing decisions and actions and ensure follow up against actions and update action logs accordingly.

Enable the team with ad hoc administrative requests as required, to enable the successful delivery of the portfolio. Any other duties as required by the post holders line manager.