Raw Materials - Admin Assistant

Company Description:

The Barbour story began in 1894 in South Shields in the North East of England. Founder John Barbour began supplying oilskins and other garments to protect the growing community of sailors, fishermen and dockers. Still family owned and now fifth generation, Barbour HQ remains in South Shields. Under the leadership of Chairman Dame Margaret Barbour, Barbour has grown into a lifestyle brand sold in over 55 countries worldwide including Europe, the US and Asia offering a wardrobe of stylish functional clothing, footwear and accessories inspired by the unique values of the British countryside. The iconic Barbour Bedale and Barbour Beaufort wax jackets continue to be made by hand in the factory in South Shields. In 2020, Barbour launched Wax for Life, an overarching name for all of Barbour’s wax services designed to encourage customers to extend the life of their wax garments. Wax for Life includes re-waxing and repairs (first introduced in 1921) and Barbour Re-Loved an upcycling circularity initiative. Each year over 70,000 wax garments are sent back to Barbour globally to be repaired, rewaxed or altered.

Position Overview:

We have an exciting opportunity for a Raw Materials Admin Assistant to join our Raw Materials Warehouse on a full-time permanent basis. This role will be responsible for booking in Raw Materials deliveries through to storage, responding to queries; creation of export documentation; updating spreadsheets; internal stock transfers. General office administration – filing, photocopying.

Essential Duties and Responsibilities:

• Controlling booking in of supplier deliveries to enable planned and efficient use of warehouse resources.
• Ensure, wherever possible, supplier deliveries are keyed on day of receipt; follow up any delivery paperwork issues with Buyers. Collate information on supplier discrepancies.
• Promptly confirm products into storage locations; highlight any issues.
• Promptly deal with PO enquiries from Finance and other queries from the Buying team.
• Ensure that export documentation is created on time for goods despatch; updating spreadsheets and creating Packing Lists.
• Arranging transport via e-mail with carriers.
• Keying of internal stock transfers and stock adjustments.
• Completing Agency time sheets and daily staff register
• Delivery paperwork/put-away sheet filing; photocopying as required.
• Ordering of stationery and other sundry requirements via main warehouse.

Skills and Experience:

Essential:

• Able to communicate well with internal staff/external departments and suppliers
• Able to organise own workload, work independently and meet deadlines under pressure
• Good standard of education (Grades B/C)
• Familiar with and able to work with Microsoft Office particularly Excel
• Good verbal and written communication skills within a busy office environment
• Able to learn quickly.
• Pro-active attitude to resolving problems.

Desirable:

• Experience of working in a busy warehouse administration environment
• Knowledge of export documentation requirements
• Relevant NVQ’s or similar.

Benefits:

• Discretionary Company bonus scheme
• Staff discount
• Staff shop
• Healthcare cash plan
• 25 days holiday as standard increasing with length of service plus bank holidays
• Free onsite parking
• Subsidised canteen
• Access to training and development activities to support your career development
• Wellbeing support
• Refer a friend bonus scheme

Additional information:

• The working pattern for this role is Monday – Friday, 8am – 4pm.
• This role will be based at our Bedesway Distribution Centre, in our Raw Materials team located in Paulsway.

Note: In the event that a sufficient volume of suitable applications are received, the post may close prior to the specified closing date. Please apply as soon as possible if interested.