Receptionist

Receptionist

Sub Division: Facilities Management

Location: Aberystwyth, SY23

Contract Type: Permanent

Hours: Part Time - 20 hours - Monday to Friday - 1pm - 5pm

Creating and maintaining great places to live and work delivered by excellent people who care…

Purpose of Role

It is the responsibility of the Receptionist to provide a professional and efficient service to support the operation of the facilities management service.

The specific details will vary depending on the nature of the Account, the premises and the Customer.

Duties will be centred on managing the phone, meeting and greeting visitors and providing an efficient contact route into the management teams. The Receptionist is often the first point of contact into the premises for staff and visitors alike, so a professional and friendly demeanour is very important.

Job Description

In this role, you will be responsible for completing tasks and procedures. You will have the ability to gain a good knowledge and understanding of a subject area of work or study, and to perform varied tasks with some guidance or supervision.

Responsibilities

• Manage the phone, meet and greet visitors and provide an efficient contact route into the management teams
• Ensure effective systems are used to support the operational needs of the Account
• Develop efficient ways of planning and programming activities associated with the role
• Make efficient use of standard IT and phone packages to efficiently manage own time and that of the management team
• Ensure compliance with VINCI Facilities systems and procedures
• Understand the HS&E legislation and the Health Safety and Environmental Plans applicable to the Account
• Travel and accommodation booking
• Order stationary
• Issue visitors passes
• Sort and distribute the incoming/outgoing post
• Manage the special delivery of letters and parcels

Essential Qualifications/Skills

• To be regarded by all our stakeholders as the leading and trusted expert in the responsible management, operation and adaption of the built environment.
• Create and maintain great places to live & work, listening to what our customers need and providing innovative solutions that add value, delivered by excellent people who care.

VINCI Group Purpose -We are a private-sector group operating in the public interest. Our purpose is to finance, design, build and manage facilities for use by businesses, communities and individuals. The heart of our identity is the core principle of the workplace - trust, respect, and mutual assistance, putting people before systems at the same time encouraging individual initiative and teamwork..

Our Vision is to be the preferred construction and facilities partner for our clients and to be the benchmark against which our competitors are measured..

In return for your hard work we offer additional training and development, 20 days holiday (+ bank holidays), generous pension contribution, plus access to our Vinci Hub containing benefits, services and discounts which you can access..

We are VINCI Facilities – experts in the built environment. VINCI Facilities is a Facilities Management and Building Solutions provider, delivering cost-effective and sustainable bespoke solutions to customers in the public and private sectors. We are committed to working towards a lower carbon society, focusing on sustainable and innovative methods to exceed our partners' goals and add value for all stakeholders – and we were named the top-ranked FM service provider in the Sustainable FM Index for 2020. We put our people first. Always working as a team and collaborating from start to finish. We are the trusted expert in the built environment because we listen to our team and create a workplace that maximises their potential..

Fairness, Inclusion and Respect (FIR) at VINCI Facilities is about recognising and celebrating each other’s differences and what they bring to the team. Harnessing this diversity and applying the experiences, abilities and unique qualities of individuals will enhance our business; therefore, we commit to equity of opportunity and fair treatment of all current and potential employees and encourage job applications from all.

Job Types: Part-time, Permanent

Pay: £12,740.00 per year

Expected hours: 20 per week

Benefits:

• Company pension

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Reference ID: 132511