Scheduling and Timekeeping Clerk (Open Until Filled)

Scheduling and Timekeeping Clerk (Open Until Filled)

CL3 Scheduling and Timekeeping Clerk

Regular/full-time

Manitoba Justice

Brandon Correctional Centre, Corrections

Brandon MB

Advertisement Number: 43108

Salary(s): CL3 $45,883.00 - $53,940.00 per year

Closing Date: September 24, 2024

The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this competition. Consideration will be given to Indigenous people, visible minorities and persons with disabilities.

An eligibility list may be created for similar positions and will remain in effect for 12 months.

Candidates who do not meet all essential criteria may be considered on an underfill basis at a commensurate rate of pay.

The Manitoba Department of Justice is seeking a qualified individual to fill the position of Scheduling and Timekeeping Clerk, located at the Brandon Correctional Centre, in Brandon, Manitoba.

To be considered for this competition you must submit an application form. See below for further instructions.

Click here to access the application form.

Conditions of Employment:

• Must be legally entitled to work in Canada

• Satisfactory Enhanced Security Screening.
• Satisfactory Criminal Record Check with Vulnerable Sector Search
• Satisfactory Child Abuse and Adult Abuse Registry Check.

Qualifications:
Essential:

• Extensive experience administering and maintaining complex electronic and manual employee schedules
• Experience performing clerical and/or administrative support duties
• Strong organizational skills including attention to detail and meeting deadlines
• Experience with interpreting and applying policies, procedures and Collective Agreements in a scheduling and timekeeping environment
• Proficiency in computer software programs such as Microsoft Word, Excel and Outlook
• Experience working in a team environment
• Ability to work with minimal supervision
• Strong written communication skills
• Effective interpersonal skills
• Experience in timekeeping with a variety of employee types in a 24 hour, 7 day a week operation
• Experience performing timekeeping functions in SAP

• Strong verbal communication skills

Duties:
Reporting directly to the Manager, Financial Services and under the supervision of the institutional Services Manager, the incumbent is responsible for providing staff scheduling services and Timekeeping support in accordance with the Manitoba Government Employees' Master Agreement (GEMA) and Component/Sub Agreements for regular, Part-time and casual employees in a 24-hour shift environment. The duties of the incumbent will include coordinating staff scheduling activities to ensure replacement staff availability for planned absences and initiating replacement staffing activity. Providing timekeeping support, performing all assigned duties and shared duties which may include processing of all time off requests, employment status changes and other functions related to payroll and benefits.

Apply to:

To be considered for this competition you must submit an application form. Complete the application form at the link below or contact Human Resource Services under “Apply to” to request a copy of the application form. The selection board will rely only on information provided in this form to determine whether a candidate will be invited for further assessment. Note: You are not required to submit a cover letter, but may be asked to submit a resume, references, or other documentation at a later point if invited for further consideration.

Click here to access the application form.

WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.

Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.

Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.

We thank all who apply and advise that only those selected for further consideration will be contacted.

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