School Secretary

Class A – School Secretary

(school year schedule)

Part-time position; 8:45 a.m. to 12:15 p.m.

Effective August 26/24

Summary: Provides secretarial support by performing a variety of routine secretarial duties and administrative assignments as coordinated by the senior office secretary and, if applicable, assists staff, students, parents, and visitors.

Responsibilities:

• Assisting with student registration, timetable preparation and computer scheduling

• Assisting with school budget control and requisitioning

• Assisting with the school fund accounting

• Providing telephone, photocopying, fax, and mail services

• Assisting with compiling data and preparing reports

• Providing secretarial help as may be required by the head secretary and/or school administration

Qualifications:

• Education and experience:

o A high school diploma and at least 6 months of administrative experience or formal training in office administration OR an equivalent combination of experience and training

• Communication and interpersonal skills:

o Excellent written and verbal communication skills

o Ability to work cooperatively and harmoniously with staff and management and deal effectively with the public

o Respect confidentiality of work

• Computer skills:

o Excellent knowledge of Office 365

o Word processing (minimum of 45 w.p.m.)

o Experience with CIMS Connect and Tyler Student Information System is an asset

• Organization and time management:

o Demonstrated organizational and time management skills with the ability to prioritize and multitask in a high-volume environment

o High degree of initiative

o High degree of accuracy and attention to detail

• External applicants, upon hire, must supply a Criminal Record Search, and a cleared Child Abuse Registry check

The above statements reflect the general duties considered necessary to describe the principal functions of the position identified and shall not be construed as a detailed description of all work requirements that may be inherent to the position.

Job Type: Part-time

Pay: $21.80-$25.69 per hour

Schedule:

• Monday to Friday

Work Location: In person

Expected start date: 2024-08-26