Site Administration Assistant

Key Responsibilities

Daily Administration - Perform routine administrative tasks to support the smooth running of the site.

• Assist Site Managers with various admin tasks on a daily basis.
• Support the project management team to optimise their activities.
• Visitor Management - book visitors to the site and ensure proper documentation is in place.
• Meet and greet visitors at reception, providing a professional and friendly first impression.
• Escort visitors around the site as required. Meeting Coordination:
• Plan and organise meetings, including booking rooms and ordering catering when necessary.
• Stationery and Supplies: Maintain and manage stationery stocks, placing orders as needed.
• Travel Arrangements - Arrange business travel for the management team, including tickets, hotels, taxis, and visas.
• Event Coordination - Coordinate with Framatome, clients, and contractors to organise on-site events, meetings, and training sessions.
• Financial Administration - Assist with budgeting, expense tracking, and financial reporting as required.
• Process invoices, purchase orders, and expense claims in accordance with company procedures.
• Onboarding/vetting - Liaising with new companies / starters regarding the on-boarding process.
• Liaising with Framatome France to induct and support new French workers through the vetting process.
• Data entry from the latest BPSS into the HPC WIMS database to process the vetting process.
• Ensuring staff are vetted, inducted and competent ready for their works start date to prevent delays to program.

Skills & Experience

Ability to handle multiple interfaces and work within a transversal organisation.

Proven experience in managing various administrative tasks efficiently.

Excellent communication and collaboration skills, working effectively with other administrative staff, management, and clients.

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.

Flexible, friendly, and adaptable to changing circumstances and priorities.

Proactive and dynamic, with a willingness to take on various tasks and responsibilities.

Proficient in using office software applications, including Microsoft Word, Excel, and PowerPoint.

Previous experience in office administration, preferably in a fast-paced environment.

Experience in an international and multicultural environment (highly desirable).

Knowledge of SAP (desirable but not essential).

Knowledge/ experience in WIMS Data Base (desirable but not essential).

Ability to work and interact in French (desirable but not essential).

Private healthcare (self and family) currently including dental (individual only) – taxable benefit

Income protection (75% after 13 weeks of continued absence)
Life assurance (4x salary)
8% pension contribution
1x professional membership per year (costs expensed)