Site Administrative Assistant - VRH

2024-08-22 | Nova Scotia Health Authority | Other | Kentville | Canada

Perks & Benefits:

Location:
150 Exhibition St, Kentville, NS
Privileges:
  • Dental care
  • Disability insurance
  • Life insurance

Req ID: 186655
Location: Western Zone, Valley Regional Hospital
Department: OPWZ Medicine & Patient Flow WZ
Type of Employment: Permanent Hourly FT (100%) x 1
Management/Non Union Position
Posting Closing Date: 11-Sep-24

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing, and learning through working together, which is reflected in the hospitals, health centres, and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators, and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there's a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with a Nova Scotia Health role means you'll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out www.novascotia.com to see why more people from across the globe are moving here.

About the Opportunity

The Site Administrative Assistant is a key member supporting the daily operations of Valley Regional Hospital and provides confidential administrative support to this function as well as comprehensive administrative support to the Director by effectively coordinating the day-to-day operation of the Site and Director’s office. Primary responsibilities include dealing with sensitive and confidential information; responding to inquiries and fielding calls as necessary; preparing correspondence; scheduling appointments and meetings; drafting agendas, recording, transcribing and distributing minutes; maintaining databases and filing systems; and performing general office duties, such as initiating and responding to e-mails, processing mail, faxing, photocopying, ordering supplies, and other related duties as assigned. The Administrative Assistant exhibits sound professional judgment and initiative while working within the framework of the Vision, Mission, and Values of Nova Scotia Health. The position coordinates all administrative activities, and acts as a liaison with the administrative assistants across the Western Zone and the Health Authority. This position provides additional support to individuals, committees or working groups as assigned.

About You

  • Post-Secondary diploma in a recognized office administration, business administration or secretarial program
  • Undergraduate degree an asset
  • International Association of Administrative Professionals (IAAP) certification is an asset
  • Minimum of five (5) to seven (7) years' of progressively responsible experience, providing administrative support and office coordination at the executive level, preferably within a healthcare setting
  • Excellent interpersonal and communication skills, high degree of tact, judgment and confidentially
  • Excellent organizational and time management skills
  • Demonstrated competencies requiring advanced skills and abilities in all facets of modern office practices and technology and with information and meeting technologies (including Microsoft Office and Outlook)
  • Competencies in other languages an asset, French preferred

Please Note: Candidates will not be considered for an interview if applications are incomplete or missing information. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Hours

  • Permanent Full Time; 75 hours bi-weekly

Compensation and Benefits

$23.78 - $29.73 hourly

Successful candidates may be eligible for our benefits package which includes health, dental, travel, long-term disability, and life insurance coverage as well as a defined benefit pension plan.

Once You've Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity, and is representative, at all job levels, of the people we serve. We encourage all qualified applicants who self-identify as Indigenous, Black/African Nova Scotian, Persons of Colour, Foreign Nationals/Newcomers, Persons with Disabilities, 2SLGBTQIA+ to apply and self-identify.

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