Staff and Patient Travel Coordinator, Permanent

• Nelson hospital, Nelson
• 1.0FTE (80hours a fortnight)
• Permanent full time

Health NZ is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we - re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the role

Nelson Hospital is seeking a highly organised and detail-oriented individual to join our administrative support team as a Staff and Patient Travel Coordinator. This position is part of a team of three responsible for booking patient and staff travel along with booking accommodation and conferences. This is an integral role within the organisation providing a service to the entire Nelson Marlborough district.

Our preferred applicants will be required to undertake a computer skills assessment.

Working hours are between Monday - Friday 8:00am - 4.30pm

About the Team/Service/Location

Our Clinical Support Services play a vital role in ensuring the smooth operation of our healthcare facilities. By providing essential administrative and secretarial assistance, we enable clinical teams to focus on delivering exceptional patient care. From coordinating schedules to managing documentation, we are the backbone of the hospital - s daily operations. We provide a great place to work with professional development and career growth opportunities, job security, and workplace wellness programmes.

About you:

As a Staff and Patient Travel Coordinator, your duties will include:

• Coordinating staff travel arrangements, including transportation, accommodation, and itineraries.
• Organising accommodation and travel for patients when required.
• Planning and booking conferences and professional development events for staff.

Skills and experience

• Proven experience in administrative or secretarial roles, preferably in a healthcare setting.
• Strong organisational skills with the ability to prioritise and multitask in a busy environment.
• Proficiency in Microsoft Office Suite and familiarity with healthcare management systems.
• Excellent written and verbal communication skills.
• A high level of discretion and professionalism when handling sensitive information.
• Ability to work collaboratively in a fast-paced, team-oriented environment.
• A typing speed of 50 words per minute or more is essential.
• Knowledge of medical terminology is an advantage but not essential.
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth.
• Experience in projects / initiatives which give effect to Te Tiriti principals and frameworks, and the application of Mātauranga Māori and Kaupapa Māori approaches, particularly as they apply in healthcare settings.

Working for Health New Zealand

Health NZ is - the weaving of wellnesses'. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

How to apply

To view the position description and/or apply for the role please click - apply now. - All applications must be submitted through our online career - s portal before 11:59pm on Friday 31 January 2025.

For general application enquiries please contact Sonja Rae (recruitment) [email protected]

For role specific information please contact Penny French - Team Leader Clinical Support on [email protected]