Urban Forestry Tree Procurement Coordinator (Coordinator II - CPPW)

The Position

Job Appointment: Full Time
Work Schedule: Monday - Friday 7am-3:30pm

Benefit: Please check our benefits tab for an overview of benefits for this position
Language Pay Premium Eligible: This position is or may be eligible for Language Pay Differential for qualifying employees.

Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume.

Position Summary:
What you'll get to do:

• Coordinate the procurement of up to 10,000 trees annually for PP&R Urban Forestry tree programs.
• Identify and evaluate potential growers and vendors, conduct outreach, and establish working relationships.
• Onboard, train, and support growers and vendors.
• Collaborate with project managers to determine immediate and future tree stock needs, including species, sizes, stock type, and other relevant criteria.
• Inspect tree stock at nurseries and upon delivery to ensure trees meet quality and size specifications.
• Train staff and planting contractors on nursery stock inspections (e.g., tagging trees at nurseries, delivery inspections, and day-of-planting inspections).
• Manage spreadsheets tracking available inventory at nurseries, trees ordered, trees received, and other data.
• Create reports on species diversity, trees procured, and contracts.
• Research and recommend terms and specifications for grow contracts for long-term tree procurement.
• Work with procurement team members to advertise contract opportunities, evaluate requests for proposals, and establish grow contracts.
• Monitor grower performance, ensuring timely deliveries and adherence to contractual terms.

Who you are:

• Equity Focused: You use an equity lens to ensure that projects deliver equitable outcomes.
• Collaborative Team Member: You help to foster an inclusive, respectful, and culturally responsive workplace.
• Detail oriented: An organizer and planner who thrives on details and is uncompromising in consistency, quality, and accuracy.
• Flexible and Innovative: You have an aptitude for continuous improvement and thrive in a collaborative, and evolving team environment.

About Urban Forestry and Portland’s Forest:
Urban Forestry's mission is to manage and ensure Portland’s urban forest infrastructure for current and future generations. Portland’s urban forest is valued at over $6 billion and comprised of over 1.2 million park trees, 218,000 street trees and 2.9 million private property trees. The Urban Forestry team is responsible for the overall management, stewardship, and improvement of this essential infrastructure system. Urban Forestry’s work includes delivery of sustainable and equitable forest services to all Portlanders; establishing and enacting best management practices, plans, policies, and technical standards for tree care and protection and urban forest expansion; implementing, enforcing, and proposing improvements to the City’s tree regulations; providing tree maintenance services including 24/7 response to tree emergencies on City properties and public streets; tree planting and expansion of urban forest services; measurement and assessment of urban forest coverage, health, and services; offering community education and stewardship programs; and oversight and support of the City’s volunteer advisory tree board. Portland is a Tree City USA for 46 years; a Tree City of the World and the Urban Forestry program is accredited by the Urban and Community Forestry Society (formerly the Society of Municipal Arborists).

About the Bureau:
Portland Parks & Recreation (PP&R) is committed to the overall Citywide vision that race will have no detrimental effect on people of color, refugee and immigrant communities in accessing our parks and natural areas, or from the benefit of our services. We recognize, understand, and encourage celebration of the differences that surround us. Diversity and equity are vital to PP&R’s ideals and values. The City of Portland, Oregon is a growing and diverse city of 650,000 residents, nearly 20% of whom speak languages other than English at home. PP&R values a diverse workforce and seeks ways to promote equity and inclusion within the organization and with the public. PP&R encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic, abilities, and socio-economic backgrounds. Although not required, PP&R encourages candidates that can fluently speak another language to include that information in their application materials. Multilingual candidates are encouraged to apply.

Have a question?
Contact Information:
TroyLynn Craft
Senior Recruiter
[email protected]

To Qualify

The following minimum qualifications are required for this position:

• Experience conducting outreach, networking, and relationship building with diverse audiences.
• Experience procuring trees for urban tree planting projects.
• Experience leading projects, including developing work plans, coordinating with stakeholders, and evaluating outcomes.
• Experience with Excel, including managing spreadsheets, using advanced functions, and analyzing data sets.

The Recruitment Process

STEP 1: Apply online between July 22 - August 5, 2024

Required Application Materials:

• Resume
• Answer to the Supplemental Questions (click on the Questions tab to preview the questions)

Optional Application Materials:

• If you would like to request Veteran's Preference, please submit your Veteran documents (ex, DD214-Member 4, VA Benefit Letter, etc.) by the closing date of the recruitment.

Application Tips:

• Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement.
• Your résumé should support the details described in your responses to the supplemental questions.
• Salary Range/Equity Pay Analysis: Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience.
• Do not attach any additional documents.
• Please note, all completed applications for this position must be submitted no later than on the closing date and time of this recruitment.

Step 2: Minimum Qualification Evaluation: Week of August 5, 2024

• An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%.
• Your résumé and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification.
• You have 14 days from the notice of the minimum qualification evaluation results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information.
• Additional evaluation may be required prior to establishment of the eligible list and/or final selection.

Step 3: Establishment of Eligible List: Week of August 12, 2024

• Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list.

Step 4: Selection (Interview): Early September

• Hiring bureau will review and select candidates for an interview.
• Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list.

Step 5: Offer of Employment: Late September - Early October

Step 6: Start Date:

• A start date will be determined after all conditions of employment have been met.

• Timeline is approximate and subject to change.

Additional Information

Click here for additional information regarding the following:

• City of Portland Core Values
• Recruitment Process - Work Status
• Equal Employment Opportunity
• Veteran Preference
• ADA, Pregnancy, and Religious Accommodations