Warehouse Admin

As Warehouse Admin/Materials Assistant you will be a key member working with the Procurement and Warehouse Team of NOV Hydra Rig. Reporting to the Materials Manager the role will be involved with the inventory management across all three locations. Along with giving valuable assistance to the procurement team.

The role will require a flexible and motivated individual who can think ahead and act quickly within a busy working environment.

Tasks will consist of, but not limited to; issuing components to work orders, processing purchase order receipts, creating purchase order drawing packs, uploading paperwork to the network drives, expediting purchase orders.

This role will require a person with excellent communication and coordination skills, who will engage and develop relationships with external Suppliers and intercompany Sales, Engineering, Projects, Operational Management, Production Staff, Quality control, Assembly staff, Stores personnel and Logistics.

The quality of your information and communication will improve the delivery of goods through the supply chain, to support the site in maximising overall on time delivery performance.

Developing our business goes hand in hand with developing our people’s skills; with the support of the Great Yarmouth NOV Hydra Rig UK management team you will be open to career progression and continued self-development in order to reach personal and business goals.

DUTIES & RESPONSIBILITIES:

Project specific

• Received purchase order items into our ERP System.
• Issue bills of materials for picked parts to the relevant work orders.
• Request inventory costs to be set.
• Create PDF Drawing packages for purchase orders and release to the procurement team.
• Transfer paper documentation from files onto network drives.
• Process inventory stock takes carried out by the warehouse team.
• Perform additional assignments and responsibilities as assumed or requested by the Stores Supervisor and Materials Manager or any other member of the management team.

Other

• Actively participate in training as required.
• Ensure that all statutory and regulatory safety and environmental requirements are adhered to in line with company procedures and policies.
• Ensure all company policies surrounding data control, health & safety, quality requirements and housekeeping are met
• Support other departments and carry out other duties as and when business requirements dictate as may be reasonably expected by line manager
• Be fully aware of personal workload, prioritise and organise to ensure deadlines are achieved.
• Travel when required as dictated by business need.

SKILLS & EXPERIENCE REQUIRED

Strategic

• Has solutions and suggestions that are effective in addressing the problem at hand.
• Able to adeptly learn the context of a challenge and quickly integrate new skills.

Operating

• To ensure that all requests are processed in a timely efficient manner, using sound judgement, appropriate methodology, techniques and equipment.
• Adept at exercising good judgement, whilst understanding business risk and the actions needed to mitigate the same.
• Able to define, work within and improve business processes whilst exercising good judgement based on immediate and future business needs.
• Ability to recommend and advise on improvements within the department.
• Establishes a good work plan and distributes the workload appropriately.
• Be willing to provide colleagues with the information they need to complete their tasks and eliminate roadblocks.
• Be quick to identify critical information and respond appropriately.
• Able to apportion time effectively to complete tasks Ability to be flexible in workload and tasks.
• Can be counted on to take personal responsibility in challenging situations and be willing to engage in disputes in order to settle them equitably.

Organisational

• Confident and professional when representing the company in person and in writing.
• Aspiring and keen to advance within the organisation.

Personal and Interpersonal

• A strong sense of customer focus (internal/external) Ability to work and relate effectively with both manager and operators on the floor to drive a teamwork mentality and communicate goals and progress towards them. A candid team player who collaborates with peers to solve problems.
• Is known to consistently adhere to ethical principles and expects others to follow suit.
• Committed to self-improvement and development through the role in order to achieve career goals.

Benefits:

• Health & Wellbeing: Private Medical Insurance, Employee Assistance Programme
• Finance & Protection: Pension plan, Income protection, Life Assurance, Personal Accident coverage
• Flexible Benefits: Options available through salary sacrifice for you and your family, including Dental Insurance, Healthcare Cash Plan, Partner Life Assurance, Critical Illness cover, Retail vouchers, Gym membership, Cycle to work scheme, Travel Insurance