Workshop Office Planner / Administrator

Ferguson Transport & Shipping are currently recruiting for an Office Planner & Administrator to work within their Maintenance Facility Office, based at Corpach, Fort William.

The ideal candidate must be self motivated, organised, flexible and a good communicator. Team working is essential as well as working on their own initiative.

Duties will include:

• Planning weekly inspections/service visits to the workshop for the fleet (Units, trailers, plant, cars, vans) and liaising directly with traffic office
• Book in vehicles and input job cards into the Accelerator system
• Create daily/backshift/weekend schedules
• Taking phone calls and entering provisional service bookings
• Liaise between drivers either on the phone or at the workshop reception
• Liaise with other workshop members including managers, mechanics and stores personnel
• Assist with service/warranty bookings (Scania / Volvo)
• Assist with breakdown management, contractors and Mandata
• Checking and filing defect sheets ensuring all drivers are completing defect sheets
• Tyre stock reconciliation / wheels off
• Entering details of productive hours from job sheet to electronic inspection records
• Assisting with meeting and greeting all visitors on site including visitor inductions, when required
• Deal with external customers, book in 3rd party contract or ad-hoc work, when required
• General clerical duties to include filing / photocopying / stationary audits / first aid audits etc.

What you can expect:

• A competitive salary;
• Excellent scope to develop your career;
• Life assurance cover;
• Occupational Health Support;
• Training & Development opportunities;
• Company pension scheme;
• 28 days paid leave per annum (pro-rata), enhanced with service;
• Loyalty bonus payment scheme;
• Employer contributory pension scheme;
• Employee assistance programme;

Ferguson Transport & Shipping provide clear routes for career progression and offer a range of opportunities and up-skilling to help people get to the next level.