Administration Assistant

Join Equans, a leading energies and services contractor and a proud member of the global industrial group, Bouygues. With a rich history of excellence in designing, constructing, and maintaining buildings and critical infrastructure worldwide, we are now offering exciting new opportunity for an Administration Assistant on a 6 month fixed term contract within our Embedded Generation business.

Equans Embedded Generation operates multiple customer sites with large-scale embedded energy capacity across the UK, providing specialist management of onsite generation for industrial processes and the ability to export to the Grid. We combine multiple technologies to meet our customers’ specific needs, and provide design, build, operate and maintenance services. Our skills and expertise can help industrial businesses to achieve their carbon reduction goals.

We are experts in many technologies, including combined heat and power (CHP), biomass, and energy from waste. By locating generation on customers’ sites we provide our customers with industry leading safety management, reduced energy costs and carbon footprint and assured energy security for their operational needs.

Key activities

The Administration Assistant will support all teams on site in order to ensure site is able to operate to its full potential. This support will include procurement, reporting, processing of timesheets/overtime & general office duties.

• First point of contact on site for procurement queries. Deal with invoicing, Purchase Orders (POs) and payment queries. Raise POs and One Time Vendors on Coupa to suit site needs.
• Support Operations manager with reporting requirements. Responsible for monthly waste management recording. Gather data from various site specific systems such as EDS & CMMS (Computerised Maintenance Management System) to feed into operational reports.
• Support Operations manager with document control. Filing of delivery notes, assisting with compilation and review of site Risk Assessments and operating procedures.
• Manage the issue and ordering of PPE.
• Support site team with travel arrangement, processing of timesheets and overtime.
• Support Operations manager with management of training and training matrix.
• Liaise with the client, contractors and suppliers when on site.

Skills, qualifications & experience

• High level of communication skills, both verbal and written.
• Highly organised and able to prioritise workload.
• Computer literate (Office 365).
• Attention to detail.
• Professional and welcoming manner.
• Able to work autonomously and is self-motivated but also able to function in a team environment.
• Adaptable and willing to learn new systems.
• GCSE grade C or equivalent in English essential

What can we offer you?

On offer is a competitive salary, and benefits package, which includes;

• 24 days annual leave (+ public holidays)
• Life Cover equivalent to 1 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks including AccessAbility (representing those with physical and mental disabilities), Encompass (representing the LGBTQ+ community), RISE (representing people from ethnic backgrounds), WOMEN TOGETHER (representing women in Equans), Working Parents, and Young Professionals.
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are we?

EQUANS is a world leader in energy services with nearly 100,000 employees working in more than 50 countries, with an annual turnover of over 17 billion euros.

In the UK & Ireland, EQUANS is a provider of technical, FM, regeneration and energy services – with specialist capabilities in smart buildings, green mobility, district & embedded energy and decentralised renewables.

EQUANS’ 13,500 UK & Ireland employees combine these activities to help businesses, public sector organisations and government to embrace the energy transition towards net zero, and also the digital & industrial transitions that are redesigning the way we move, work and live.

EQUANS is a Bouygues group company.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

At Equans we’re committed to delivering a culture where everyone’s voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you’ll find a welcoming and open workplace where you’re supported and encouraged to be your true self at work. You’ll also have access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Professionals Network) and our Disability Network.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The EQUANS Resourcing Team supports this job advert. Agency involvement is not required. All related enquiries must come to the resourcing team not direct to EQUANS Managers.