Administration Assistant

Job Summary:

• To ensure the provision of full administration support to the Governance & Quality Team
• To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
• To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
• To compile agendas for meetings, and to take minutes for meetings
• Triage of telephone enquiries
• To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
• To assist with arranging meetings
• To undertake any other duties deemed appropriate by the management team

Main Duties and Responsibilities

The postholder will be responsible for the following tasks: -

• To ensure the provision of full administration support to the Governance & Quality Team
• To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
• To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
• To compile agendas for meetings, and to take minutes for meetings
• Triage of telephone enquiries
• To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
• To assist with arranging meetings
• To undertake any other duties deemed appropriate by the management team

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

• Between 27-33 days of annual leave plus bank holidays
• NHS pension scheme membership
• Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
• NHS Staff discounts
• Cycle to work scheme
• Salary finance – for loans, savings, budget planning and tips on managing debt
• Stockport Credit Union– for local financial advice

Job Summary:

• To ensure the provision of full administration support to the Governance & Quality Team
• To be responsible for the updating of the W&C microsite for both Obstetrics & Gynaecology, Paediatrics and Neonates ensuring all information is available and up to date including patient information leaflets
• To provide clerical support to clinicians ensuring all guidelines, standard operating procedures are in the correct formats before uploading to the appropriate microsites
• To compile agendas for meetings, and to take minutes for meetings
• Triage of telephone enquiries
• To maintain databases to track all guidelines, standard operating procedures and policies are up to date and available to all who require
• To assist with arranging meetings
• To undertake any other duties deemed appropriate by the management team

The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trust’s policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

If successful this vacancy will require a Standard DBS check at a cost of £21.90. This cost will be deducted from your first Trust salary

In addition to this it will be a condition of your employment that you will join the DBS update service and pay the annual subscription fee of £13.