Administration Assistant - Part Time

2024-07-06 | Scottish Prison Service | Greenock | Inverclyde | United Kingdom

Perks & Benefits:

Location:
Greenock
You will provide an administration service to contribute effectively to support the Home Detention Curfew process and provide support to the wider Administration team within HMP Greenock.
Responsibilities
Provision of an effective and efficient general administration service, ensuring electronic and paperbased communications and documentation are actioned appropriately and, where necessary, passed to the relevant third party for ongoing action.
Provide advice and guidance to staff, managers and partners on HDC assessment process, timescales and scheme requirements.
Generation and maintenance, of prisoner specific documentation to administer the Home Detention Curfew (HDC) process from identification of eligibility to completion.
Required to handle confidential information and follow correct administrative protocols and procedures whilst maintaining an appropriate level of record keeping/ filing to ensure secure storage and maintenance of data.
Other duties, commensurate with role and level within the organisation, deemed necessary to ensure the continuation of an effective and efficient service.
Person Specification
SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements
Minimum of 2 National 5 Awards (or equivalent) including English, Maths or Arithmetic and or relevant experience gained in a similar role and /or environment.
Knowledge, Skills and Experience Requirements
Competent and experienced in all aspects of administration and working in a busy office environment.

Competent in the use of Microsoft 365 as well as other packages including word and excel
Excellent interpersonal skills with the ability to work on your own and or as part of a team
Behaviour Requirements
Listen & Communicate
Plan & Organise
Relationships & Collaboration
Selection method 1
Final Stage Interview

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