Administrative Assistant - 1-Year Term

The Department of Health and Social Services works under the direction of the Minister and Deputy Minister, in partnership with the Health and Social Services Authorities, to support the health and wellbeing of people across the NWT through planning, development, evaluation and reporting on program and service delivery.

HSS is committed to the development and provision of quality services in such a way as to make the best use of public resources, ensure the sustainability of the system, focus on client safety and best practices and promote positive health and social outcomes. HSS strives to continually improve the health and social service system to ensure best health, best care, and a better future for the people of the NWT.

The Administrative Assistant provides support and administrative assistance to the Director of Community, Culture, and Innovation (CCI), the Director of Cultural Safety and Anti-Racism (CSAR) and the Director of Infrastructure Planning They perform various administrative duties for the divisions, supporting a team of approximately 40 staff and a range of projects across the CCI and CSAR portfolios, as well as the Infrastructure Planning portfolio. This work includes managing and tracking review requests and information items; Ministerial, Deputy Minister, and Director correspondence including briefing notes; coordinating and maintaining the filing system for the division; purchasing and financial tracking; coordinating travel for Directors and external partners; and assisting Directors in coordinating the activities of the division.

Key Responsibilities

• Provides support to the Directors of CCI, CSAR, and Infrastructure Planning to ensure overall efficiency and effectiveness.
• Manages communications to ensure that the divisions provide consistent, accurate and timely information.
• Provides support to divisional managers and program staff to ensure overall efficiency within the DHSS.
• Support divisional managers for seamless onboarding of new employees.
• Ensures the divisions' responsibilities under the Archive's Act for the management and preservation of records are met.
• Supports the Directors and divisional staff by ensuring the divisional requirements under the Financial Administration Act are met.
• Fosters a culturally appropriate and welcoming environment by demonstrating a person-centered, service-focused, responsive, and timely approach to administrative coordination aligned with the Department's priorities.
• Contributes to the efforts of the CCI division by showcasing public service excellence, upholding values and priorities identified by Indigenous people and communities and committing to a continuous practice of self-reflection and whole person development.

Key Qualifications

• A high school diploma and two (2) years of relevant work experience.
• Relevant work experience would include but is not limited to roles such as Executive Assistant, Office Administrator, or Receptionist.
• A certificate in Office Administration would be an asset.

Inquiries Only:

Department of Finance
Government of the Northwest Territories
YELLOWKNIFE CENTRE 5TH FLOOR
BOX 1320 YELLOWKNIFE NT X1A 2L9
Tel (867) 767-9154 Extension 14106
Fax (867) 873-0445
[email protected]

Note: If you do not receive electronic notification confirming receipt of your application, please follow up via telephone.