Administrative Assistant

Effective January 1st, 2024 the salary range for this position is $26.92 to $31.31 per hour in compliance with OPSEU Correctional Bargaining Unit collective agreement provisions. The new rates, effective retroactive to January 1, 2024, were recently confirmed and dates for implementation of the new salary rates are still to be determined.

Are you an energetic, resourceful and highly organized administrative professional looking for a challenging opportunity to work in a unique environment? If so, then consider this opportunity to demonstrate your exceptional administrative and clerical skills supporting a multi-disciplinary team at the Ministry of the Solicitor General's Central North Correctional Centre.

We are hiring for two temporary positions: up to 12 months with possible extension and up to 3 months with possible extension.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

• prepare a variety of correspondence, including confidential and professional reports (e.g., classification reports, psychiatric/psychological reports, medial reports, inventory reports) and financial statements;
• oversee the flow of information, track documents and maintain accurate records;
• schedule appointments and make travel arrangements for manager;
• establish and maintain a local filing system in accordance to record management guidelines and standards.

How do I qualify?

Communication and Interpersonal Skills

• You can work well in a team environment and communicate effectively with managers, staff and members of the public.
• You have excellent writing skills to prepare written correspondence, including reports, letters and meeting minutes.

Record and File Management Skills

• You can manage files and records, track documents and manage the flow of information.
• You can establish and maintain a filing system by following record management guidelines and standards.
• You have interpretive knowledge of practices and/or procedures related to the confidentiality and disclosure of information.

Analytical, Problem-Solving and Organizational Skills

• You can identify and resolve administrative-related issues.
• You can verify accuracy and completeness of documents, files and information, and correct discrepancies.
• You can determine workload priorities and manage conflicting deadlines, while working in a fast-paced environment with time-sensitive pressures.

Computer Skills

You are proficient in MS Word, Excel, as well as electronic mail, spreadsheet, database and presentation software to produce a variety of documents, correspondence, reports and spreadsheets.

Administrative Skills

You have proven experience and skills to work in a multi-disciplinary team environment and provide a wide range of administrative services.

Additional Information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Employees working in congregate living settings may be required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine. Furthermore, employees working in congregate living settings may be required to undergo regular rapid antigen testing, regardless of vaccination status, as determined by the Employer.