Administrative Assistant

HBE is a leading provider of professional accounting and consulting services in Nebraska, with established offices in Lincoln, Omaha, and Norfolk. Our continuous growth is a testament to our dedication to excellence in meeting our clients' evolving needs. Join our team and see why HBE is consistently recognized as one of the Best Firms to Work for by Accounting Today.

About the Role

We are looking for a proactive and ambitious Administrative Assistant to join our accounting firm. The ideal candidate will have a strong process-driven approach with excellent communication skills, coupled with relevant administrative experience. This position involves the execution of various routine administrative tasks on a daily basis. If you thrive in a dynamic environment and excel in maintaining focus during repetitive tasks, this opportunity is for you.

What We Offer:

• Full-time position with competitive pay based on experience.
• Excellent opportunities for career growth and advancement within the company.
• Full benefits package including health, vision, and dental coverage, 401k Safe Harbor contribution, paid time off, and overtime opportunities.
• Emphasis on collaborative, team-oriented service and a strong commitment to nonprofit and community involvement.
• Recognition for Diversity and Inclusion: HBE has been honored as one of the Best CPA Firms for Equity Leadership by the Accounting MOVE Project since 2015.

Job Responsibilities:

• Provide comprehensive administrative support, document processing, scanning, and foster teamwork among colleagues.
• Manage client communications, prep essential tax documents, and facilitate tax return processing with a keen eye for detail.
• Maintain structured data entry, document organization, and organize financial records.
• Handle client and team inquiries with professionalism and maintain confidentiality.
• Coordinate catering arrangements, inventory management, and restocking tasks.
• Offer professional and welcoming front desk support as needed.
• Work hours: Monday to Friday, 8:00 AM - 5:00 PM, with extended hours during Tax Season and Saturdays (January - April).

Qualifications and Skills

• High school diploma or equivalent; additional education or certification in office administration preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong multitasking and organizational skills.
• Excellent communication skills, both written and verbal.
• Prioritize customer-oriented service, and maintain confidentiality of sensitive information.
• Strong emotional intelligence, problem-solving skills, and inherent self-motivation.
• Physical ability to stand and sit for long periods, and lift 30 lbs.

About HBE

Our story is one of solid growth, premier service, quality work, employee satisfaction, and business diversification. Since 1974, we've strived to create a warm and friendly atmosphere where you will feel at home and comfortable. We're as down-to-earth as our deep Nebraska roots, but we work from the most sophisticated tools and technology.

HBE offers a complete range of financial management services for businesses, nonprofit and governmental organizations, specialty industries, and individuals. These services include audit, tax, business consulting, outsourced accounting and CFO solutions, personal financial planning, and wealth management.

HBE was recognized as one of the nation's Best Firms to Work for by Accounting Today in 2017, 2018 and 2020.