Administrative Assistant

Administrative Assistant

Main Functions

As an Administrative Assistant, you will play a crucial role in ensuring the smooth operation of our office. You will be a key support to our team, contributing to the efficiency and productivity of our operations.

Your responsibilities will include:

• Verifing shipping/receiving inspections and documents.
• Assisting all plant departments in purchasing, creating Po’s, sourcing local suppliers, coordinating contractors, ordering supplies, and approving invoices.
• Working closely with the Account Payable department, ensuring all documents are up-to-date and correctly filed.
• Evaluating supplier performance in collaboration with the Quality Manager.
• Assisting the Plant Manager & Production Manager with production reporting and finished product inventory counts.
• Assisting the Production Manager with verification of production records.
• Preparing the minutes for all the plant meetings.
• Assisting the Plant Manager & Production Manager with payroll, benefits and communications for head office.
• Preparing documentation (PO, packing list, invoices) for customer service. Working closely with the Account Payable department, ensuring all documents are up-to-date and correctly filed.
• Assisting the Plant Manager, Production Manager, Quality Manager, Maintenance Manager, & Process Improvement Manager with tasks requested by the Plant Manager.
• Greeting visitors and answering phones. Ensuring new visitors adhere to the plant Quality and Safety protocols
• Performing administrative or operational activities in accordance with specific directives and procedures. Resolving simple and common problems and completes assigned tasks.

Technical skills

Required

• Experience in the field of Manufacturing and with Operations
• Proficiency in computer usage and various software programs

Personal abilities

Required

• Communication skills, Interpersonal skills, Positive Attitude, Project management, Leadership, Responsibility, Teamwork, Problem Solving, Decisiveness, Ability to Work Under Pressure, Time Management, Flexibility, Integrity, Negotiation and Conflict Resolution, Good Work Ethic, Adaptability, Perseverance, Receptiveness to Feedback, Professionalism

General criteria

Required

• Live within close proximity to the plant and have reliable transportation to get to work
• Ability to work in a fast-paced environment
• Adaptability and a commitment to continuous improvement

Organization

Lallemand is a privately held Canadian company founded in the late 19th century, which develops, produces, and markets microorganisms for various markets. The administrative offices of the parent company are in Montreal, Canada. Today, Lallemand employs more than 5,000 people working in more than 45 countries on 5 continents.

Lallemand's Bio-Ingredients business unit has decades of experience as a quality yeast producer for the savory, health, and biotech industries.

We produce a wide range of products including yeast extracts, inactive yeasts and their derivatives for flavour enhancers, enriched mineral and vitamin yeasts for the health supplement and health food markets, and high-grade yeast extracts for the biotech industry. These products are propelled across the globe thanks to our impressive reach and a large dedicated team that serves our customers worldwide.

The Bio-Ingredients team is proud of the strong partnerships it has forged with its clients, relying on trust and cooperation in order to develop custom solutions for each individual business. Check out the available career opportunities in North America and several European countries.

Please take note that accommodations will be provided in all parts of the hiring process. Applicants need to make their needs known in advance.