Administrative Assistant FT

By promoting a culture of inclusion and mutual respect, we ensure that our values of care, compassion, and commitment are reflected in every aspect of our work. If you are passionate about making a difference in healthcare and are committed to upholding these values, we encourage you to apply and join us in our journey towards a more inclusive and equitable future.
Accommodations are available upon request at any stage in the selection process.

ADMINISTRATIVE ASSISTANT (25-0000122)

Bargaining Unit: NON-UNION
Status: Full Time
Department: Administartion
Site: St. Joseph's Hospital
Shifts: Days (Monday to Friday)
Annual Salary: $49,366.2 - $61,719.45

The Administrative Assistant is accountable to the Director – Outpatient Rehabilitative Care & Director – Inpatient Complex & Rehabilitative Care and Directors of Complex Care & Physical Rehabilitation for the provision of confidential administrative services related to planning and operational meetings, labour relations activities, and client and staff complaints. The Administrative Assistant provides supportive functions for the Directors including preparation and coordination of agendas and supportive documents related to the management of the assigned clinical programs.

Qualifications:

• Diploma in office administration, business administration, or secretarial program
• Significant related work experience, preferably in a healthcare setting
• Demonstrated ability in progressively more responsible positions

Skills/Abilities:

• Ability to communicate effectively and concisely, both orally and in writing
• Ability to establish and maintain effective working relationships with superiors, coworkers, other SJCG staff, Residents, and the public
• Demonstrated accuracy, organizational skills, problem-solving and multi-tasking skills with the ability to effectively prioritize workload to meet various deadlines
• Excellent minute-taking, typing and computer skills, including advanced proficiency in Microsoft Word, Excel, Publisher, Powerpoint and Visio
• Excellent interpersonal and public relation skills
• Ability to use independent judgment and maintain confidentiality of records, actions, and information
• Demonstrated regular attendance at work

Assets:

• Ability to converse in a second language would be an asset

CONDITION OF EMPLOYMENT

• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)
  
• Offers of employment made to external candidates are conditional upon providing proof of COVID-19 vaccination as per the SJCG Immunization Policy IMS-04-005 or proof of valid medical exemption, prior to the offered effective date. If proof of vaccination or valid medical exemption is not provided, the offer of employment is rescinded.