Administrative Coordinator (Clerical Assistant), College of Medicine

Administrative Coordinator (Clerical Assistant), College of Medicine

The Department of Indigenous Health and Wellness (DIHW) at the College of Medicine is an Indigenous-led establishment of partnerships through respectful Indigenous community engagement protocols that reflect the diversity of the population while building access to networks of community partners and determining respectful, sustainable resource strategies. The DIHW works collaboratively with others internally and externally to uplift Indigenous concepts, methodologies, and pedagogies.

Primary Purpose: The primary purpose of the Administrative Coordinator role within the Department of Indigenous Health and Wellness (DIHW) is to provide comprehensive administrative assistance and project planning/tracking to ensure the efficient operation of DIHW. This position plays a crucial role in facilitating communication, documentation, and coordination among various interest holders. The successful candidate will provide a cohesive approach to workflow, ensuring policies and procedures are adhered to.

Nature of Work: The Administrative Coordinator position involves a diverse range of administrative tasks and responsibilities essential for the smooth functioning of the DIHW. Reporting to the Manager of the Office of the Vice Dean of Indigenous Health, this position is part of a cohesive, cross-unit team providing excellent, proactive service to our interest holders. This position interacts with a diverse group of individuals and is required to have excellent interpersonal skills and the ability to identify priorities, develop workflow strategies and implement them to ensure daily tasks, long- term planning, and objectives are achieved on a timely basis. Work can be complex and is performed independently by determining department needs. Work must consistently meet high standards of accuracy in an environment of continuous change.

Accountabilities:

• Facilitate effective communication and collaboration among team members, physicians, and other interest holders.
• Maintain confidentiality and adhere to data security and privacy protocols in handling sensitive information.

• Assisting the manager or physician leads with administrative duties related to the effective operations of the department (scheduling, communication, organization, financial management, reporting, writing/editing, note taking, working with the project oversight committee, etc.).

• Assisting with financial management activities related to the department, including processing reimbursements, tracking expenses, and assisting with budget management.

• Facilitate effective communication between the OVDIH office, physician leads, department heads, and other interest holders.
• Community engagement and relationship building – working with First Nation and Métis community partners/organizations, youth, knowledge keepers, etc. to ensure the department is guided by Indigenous knowledge, perspectives, and to ensure the voices of community members are elevated, respected, and incorporated.

• Monitor program timelines and milestones, providing regular updates to leadership and recommending adjustments to ensure timely progress and achievement of programs objectives.

• Manage the Good Medicine People space, email account, bookings, and support cultural programs/events within this space.
• Participate in relevant committees related to but not limited to the DIHW.
• Build connections between Indigenous communities, community-based organizations and committees that are beneficial to the success of Indigenous health
• Build and maintain a database of community contacts, partners, elders, knowledge and story keepers, and community experts.

• Other related duties as assigned.

Qualifications:

Education: Completion of an undergraduate degree in business administration, education, or health related discipline. A combination of education and experience may be considered.

Experience: USask is committed to employment equity and diversity, and Indigenous engagement is a strategic priority. Applications from Indigenous persons are especially encouraged for this position. Potential candidates will preferably identify as Indigenous and have a proven track record of working effectively with Indigenous people and communities. The University of Saskatchewan relies on section 48 of The Saskatchewan Human Rights Code to give preference of employment for this position to Indigenous candidates. In Canada, Indigenous persons refers to those who identify themselves as First Nations, Métis, or Inuit.

Skills:

• Demonstrates highly effective interpersonal, analytical, written, and verbal communication skills.
• Ability to work independently as well as collaboratively within a team environment
• Demonstrated professional maturity, cultural humility, judgment, and decisiveness; ability to foster a cooperative work environment within a complex partnership/organizational structure
• Demonstrated ability to work with project concepts and provide leadership to a team ensuring cohesive development and delivery
• Exceptionally strong written, verbal, organizational, and communication skills
• Ability to take initiative and be self-directed
• Demonstrated ability to think and act strategically and exercise diplomacy and creativity in solving issues
• A commitment to understanding and applying the TRC Calls to Action, UNDRIP, OCAP®, and a respectful approach to Indigenous community engagement
• Excellent organization, planning and time management skills and the ability to prioritize work
• Previous project management experience and/or knowledge of project management will be an asset

Department: College of Medicine
Status: Term 12 months with the possibility of extension or becoming permanent
Employment Group: CUPE 1975
Shift: Monday to Friday 8:00-4:30
Full Time Equivalent (FTE): 1.0
Salary: The salary range, based on 1.0 FTE, is $28.72 - 37.60 per hour. The starting salary will be commensurate with education and experience.
Salary Family (if applicable): Operational Services
Salary Phase/Band: Phase 5
Posted Date: 2/10/2025
Closing Date: 2/24/2025 at 6:00 pm CST
Number of Openings: 1
Work Location: May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

The University is committed to employment equity, diversity, and inclusion, and are proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request. We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation. The University of Saskatchewan’s main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.