Administrative Support

· Seasoned administrative support experience
· Experience in working in a multinational and high demand environment
· Experience in independently setting up meetings and workshops, focusing on the wider picture to deliver the best possible attendee experience
· High level of attention to details and customer focus
· Prior experience supporting the implementation of Software as a Service applications for HR
· HCM implementations/upgrades
· Ability to work on all project phases: Project Preview, Fit/Gap Analysis, Testing, Production Support

DUTIES/ROLE:
· Support the HR Technology Specialist in support in the day to day work and ad-hoc projects as needed and therewith enable continuous service provisions, especially during peak periods where presence is required
· Provide proactive administrative support on a variety of subjects
· Draft and coordinate PowerPoint presentations
· Independently arrange meetings and workshops, to include room reservations, documentation preparation, drafting meeting notes, etc.
· On behalf of the HR Technology Specialist, attend and support meetings and workshops related to Digital CPO
· Provide functional support related to Digital CPO applications, such as Oracle HCM Cloud, Oracle Business Intelligence, Taleo Recruiting and Onboarding modules
· Independently capture application change requests, provide impact analysis on other modules and applications and generate progress recommendations
· Support the HR Technology Specialist in advising the CPO Team and internal stakeholders on options, risks, and any impacts on other processes or systems
· In relation to the anticipated replacement of the current applicant tracking system:
ü Provide functional support
ü Review and update any business requirements and assist mapping them to the functionality of the new system
ü Support functional/technical design workshops
ü Prepare communications, status and issue reports and updates to the CPO team, the project team and other internal stakeholders on a regular basis
ü Share knowledge with the CPO team to continually improve implementation methodology
ü Prepare training material, arrange training sessions and support the training provision