Administrative Support (AS4) - Vegreville

This is a senior administrative support position, responsible for providing administrative and office support services to the Community Corrections Office in a professional manner.

This includes inventory control, compilation of month-end financial reports and statistics, maintaining systems to monitor budget and purchasing control, data entry, typing confidential documents of a sensitive nature, computer Site Coordinator and other complex work.

Must have strong administrative skills including a working knowledge of software applications. Position requires strong communication skills, supervisory skills, and considerable organizational abilities in order to multi task and have the ability to deal with changing priorities. Position requires independence and decision making skills for handling of day to day administrative requirements, referring only circumstances of an unusual nature to their supervisor.

Requires extensive knowledge of the Branch, Division and Department, including systems and procedures. In depth knowledge of the programs for Adult and Young Offenders. Significant knowledge of Personnel Policies and Procedures including the Occupational Health and Safety Act, as well as the Master Agreement and various Subsidiary Agreements. Knowledge of the Community Corrections Policies and Procedures, Freedom of Information and Privacy Act, Criminal Code, Controlled Drug and Substances Act, Youth Criminal Justice Act, Young Offenders Act, and various Alberta Statutes and Regulations applicable to Correctional Services. Position interprets court orders/agreements in order to accurately enter data on offenders into ORCA as well as provide direction to subordinate staff.

Substantial knowledge of the Records Management Storage and Destruction Schedules. Ensures all rules and regulations of the use of the government Procurement Card are adhered to.

This position requires high school graduation and several years’ general office and supervisory experience. Must be able to work with a variety of office equipment, computer programs and have excellent keyboarding and data entry skills. Must possess advanced skills in Word, Excel, and Outlook, as well as extensive knowledge of all applicable computer programs in order to provide guidance and support to Administrative Support Staff, Probation Officers and Managers.

Hours of Work:

18.125 hours per week (part-time)

Ensure you indicate clearly on your cover letter that you are applying for the position for the Ministry of Public Safety and Emergency Services, for the Administrative Support in Vegreville, JR #51331. Candidates will be added to the Administrative Talent Pool competition to be considered for future positions.

Job Types: Part-time, Permanent

Salary: $24.22-$29.59 per hour

Work Location: In person