Administrative Support Assistant 422711

Job Title: Administrative Support Assistant

PP-SRS-GRD: S-0303-06

Location: RAF Mildenhall

Vacancy Number: 422711

Open date: 12 June 24

Closing date: 19 June 24

Work hours per week: 37.5

Salary: £12.98 - £17.54

Main Purpose

We are currently seeking a highly skilled and motivated individual to join a premier team of Administrative Support Assistants at 100 Air Refueling Wing, Royal Air Force Mildenhall, United Kingdom.

The primary purpose of this position is: To perform financial technician and office administrative duties to

facilitate Chapel Tithes and Offerings (CTOF) and general office activities in support of installation Chapel

programs.

Perform a variety of technical tasks related to budget execution and records maintenance for the chapel.

Monitors equipment, facility, and supply management of 100 Air Refueling Wing RAF Mildenhall. Conduct inventory and management of chapel owned property.

Perform administrative management for the Chapel. While performing receptionist duties and answering the

telephone, will follow telephone etiquette, take, and process messages, greet visitors, and respond to crisis situations.

Manage and execute volunteer programs for the Chapel. In coordination with the appointed Background Check

Program Manager & Volunteer Program Manager,

For specific qualification requirements for the position, you can visit: Miscellaneous Clerk and Assistant Series 0303 (opm.gov)

If you’re looking for a challenging, gratifying career supporting the US Visiting Forces in the United Kingdom -- this job is for you; apply today!

Knowledge and Experience Required

Applicants must demonstrate the following:

1. Knowledge of and experience applying a body of standardized regulations, requirements, procedures, and operations associated with clerical and technical duties related to accounting support functions (i.e., classifying, maintaining, reconciling, examining, and closing accounts); accounting files, listings, and document control systems; the relationships between accounts; and the effect of debit and credit entries on the accounts and systems.

2. Knowledge of and experience using an automated accounting system sufficient to input a range of standard information or adjustments, understand recurring error reports and take corrective action, and generate a variety of standard reports.

3. Knowledge of a body of budget and financial management regulations, practices, procedures, and policies related to financial management activities.

4. Knowledge of and experience applying extensive rules, procedures, operations, functions, and commitments applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as screening calls and visitors, maintaining supervisor’s calendar, preparing, reviewing, and editing documents, locating, and assembling information for various reports, maintaining files/records, and making and preparing travel arrangements.

5. Knowledge of and experience performing word processing, spreadsheet, email, presentation, and database automation software functions to support office operations and produce a variety of textual documents, graphs, tables, reports, etc.

6. Skill in operating a calculator and utilizing a keyboard to access or locate information using a personal computer or terminal.

7. Ability to communicate effectively, both orally and in writing.

8. Ability to lift, remove, and/or store light items.

Other Significant Facts Pertaining to this position

1. Employee must obtain and maintain the appropriate security clearance.

2. May be assigned other duties not included in this position description, but that are appropriate to the grade and

skill set of the incumbent.

3. The Local National Direct Hire (LNDH) Program does not participate in regular drug testing, however positions covered by this document may be subject to drug testing upon reasonable suspicion of substance abuse, and safety mishap or accident testing

Other Important Information

· Hours of work: Mon- Fri 08.00 – 16.30 Start & end times may be modified due to mission needs and in accordance with organization’s flexible working policies.

· Will be required to handle and safeguard sensitive information in accordance with applicable US and UK laws, rules, and regulations.

· Must obtain and maintain the appropriate security clearance.

· May be assigned other duties that are appropriate to the grade and skill set of the employee.

· May be required to travel by military and/or civilian aircraft in the performance of official duties or attend necessary training.

· Position may be coded as mission essential.

· A 6-month probationary period will be required.

· Overtime may be required.

· May be required to travel overnight to US or other countries in the performance of official duties or attend necessary training.

Benefits

· 25 days Annual Leave + UK Bank Holidays, year-to-year carryover in accordance with program policy

· Paid Sick Leave; year-to-year carryover in accordance with program policy.

· Pension Scheme

· Life Assurance Scheme

· Employee Assistance Program (EAP)

· Free on-site parking

· Specialized Training provided throughout entire period of employment.

· Development opportunities available

· Time off, cash and honorary awards and recognition available for significant contributions and consistent high performance

· Free access to on-site gym facilities

Who Can Apply

· Citizens of the UK, Nationals of European Community (EC) Countries, and Commonwealth Citizens, other Foreign Nationals, and Stateless persons provided no restrictions have been imposed as a condition of continued residency in the UK.

· Applicants who have a minimum of five years consecutive residency in the UK are considered for this position; however, those who do not meet this criterion will be considered on a case-by-case basis. All successful applicants will require a security clearance.

· Please note pre-appointment security clearance requirements may delay start date.

Proof of identification in the form of a photo ID will be required, for example a driving license or current passport.

· This position may have certain restrictions to US citizens due to the Status of Forces Agreement. For additional information contact the LNDH team on 01638 544955.

How To Apply

Interested candidates must complete an application form obtainable from the Civilian Personnel Website;

https://forms.osi.apps.mil/Pages/ResponsePage.aspx?id=jbExg4ct70ijX6yIGOv5tJFWr-1TEKJFm98gYVwgSO1UOTNIUk5BWVJURlRHUFRJWUk3Nk1TVFM3Ty4u

Required Documents

· LNDH Application

· Curriculum Vitale (CV) and/or Resume (A CV/Resume is encouraged. Decision to include a resume will not increase or decrease probability of selection)

· Transcripts

· Certifications

· Letters of Recommendation

· Right to Work Documentation

Equal Opportunity Employer

There will be no discrimination in employment practices based on gender, age, marital status, disability, race, nationality, religion or beliefs, sexual orientation, being or not being a member of a trade union.

Job Type: Full-time

Pay: £12.98-£17.58 per hour

Expected hours: 37.5 per week

Benefits:

• Bereavement leave
• Canteen
• Company pension
• Free parking
• Gym membership
• Life insurance
• On-site gym
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person

Reference ID: 422711