Business management, administration and support
Perks & Benefits:
Job Reference #
City
Job Type
Your role
We’re looking for someone like you who can:
- provide high quality administrative support to executive team CIO Americas including coordinating daily scheduling and arranging meetings with senior-level managers
- monitor Executives email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
- maintain travel itineraries, prepare expense reports, and manage reimbursement process
- provide in office support for Weehawken based team including professionally answering phone calls, field messages and direct general inquiries to the appropriate managers on the team
- organize logistics for town halls, on-site meetings and coordinating locations, attendees, materials and communication
- partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up
Your team
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Your expertise
- professional and flexible with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
- strong communication skills to manage internal and external clients and individuals at all levels
- excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
- high level of accuracy and strong attention to detail
- proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
- strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Zoom, Microsoft Teams)
- volunteers willingly to assist others, or assist as requested, based upon workload
- LI-UBS
About us
We have a presence in all major financial centers in more than 50 countries.
Join us
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we’re more than ourselves. Ready to be part of #teamUBS and make an impact?
Disclaimer / Policy Statements
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