Executive Team Assistant
Perks & Benefits:
Job Reference #
City
Job Type
Your role
- provide high quality administrative support to executive team across Sales & Development.
- coordinate daily scheduling and arrange meetings with senior-level managers
- monitor Team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
- maintain travel itineraries, prepare expense reports, and manage reimbursement process
- professionally answer phone calls, field messages and direct general inquiries to the appropriate managers on the team
- organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
- partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up
- provide in office support for Weehawken based team
Your team
Your expertise
- professional and flexible with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
- strong communication skills to manage internal and external clients and individuals at all levels
- excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
- high level of accuracy and strong attention to detail
- proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
- strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
- volunteers willingly to assist others, or assist as requested, based upon workload
About us
We have a presence in all major financial centers in more than 50 countries.
How we hire
Join us
From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together were more than ourselves. Ready to be part of #teamUBS and make an impact?
Contact Details
UBS Recruiting
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