Executive Team Assistant

2024-01-27 | UBS | Weehawken | New Jersey | United States

Perks & Benefits:

United States - New Jersey
Business management, administration and support
Global Wealth Management

Job Reference #

288398BR

City

Weehawken

Job Type

Full Time

Your role

Are you a skilled multitasker? Are you organized with an eye for detail? Do you know how to make sure things run smoothly? Were looking for someone like you who can:

  • provide high quality administrative support to executive team across Sales & Development.
  • coordinate daily scheduling and arrange meetings with senior-level managers
  • monitor Team email inboxes which may include responding to emails as appropriate, tracking all follow-up of emails and responses and ensuring all important emails and administrative matters are addressed
  • maintain travel itineraries, prepare expense reports, and manage reimbursement process
  • professionally answer phone calls, field messages and direct general inquiries to the appropriate managers on the team
  • organize logistics for training sessions, off-site meetings, and workshops, coordinating locations, attendees, materials and communication
  • partner on key tasks related to building a new team with a focus on efficiency, organization, and positive employee experience including onboarding new employees/contractors, managing entitlement process, desk locations, and equipment set-up
  • provide in office support for Weehawken based team

Your team

You will be working as part of the Sales & Development organization, which is part of Wealth Management USA.

Your expertise

  • professional and flexible with a positive attitude and the ability to adapt support level to needs and style of the individual managers on the team
  • strong communication skills to manage internal and external clients and individuals at all levels
  • excellent organizational skills with ability to prioritize responsibilities, identify problems and seek solutions
  • high level of accuracy and strong attention to detail
  • proactive, able to work independently to ensure all tasks are completed in a timely and orderly manner
  • strong knowledge of Microsoft Office (Word, PowerPoint, Excel, Outlook), videoconferencing/virtual collaboration platforms (e.g., Skype, Microsoft Teams)
  • volunteers willingly to assist others, or assist as requested, based upon workload

About us

UBS is the worlds largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

How we hire

This role requires an assessment on application. Learn more about how we hire: www.ubs.com/global/en/careers/experienced-professionals.html

Join us

At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together were more than ourselves. Ready to be part of #teamUBS and make an impact?

Contact Details

UBS Business Solutions SA
UBS Recruiting

Disclaimer / Policy Statements

UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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