Perks & Benefits:
The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.
Overview
The Corporate Assistant will be responsible for providing multifaceted administrative support to the CAO’s Office.
Key Accountabilities:
- Delivering exceptional front-line support for the Chief Administrative Officer, Councillors, and Mayor with professionalism and efficiency.
- Providing skilled administrative, project, and research support to staff in the Corporate Programs Management Group, Intergovernmental Relations Unit, and Corporate Communications & Marketing.
- Composing correspondence, sometimes of a highly confidential nature; as well as reports, agendas, and related material.
- Engaging with internal and external stakeholders by providing assistance and support in person, over the telephone, and by email.
- Oversight and coordination of office operations, including managing supplies, timekeeping, credit cards, training applications, accounts payable, advertising, website publishing, records management, as well as mail distribution.
- Assisting with and coordinating logistics of staff participation in conferences, meetings, and workshops; including travel arrangements, venue bookings, and catering coordination.
- Performing other duties as required.
Knowledge, Skills & Abilities:
- Knowledge of business English, spelling, grammar and punctuation, and the ability to communicate clearly both verbally and in writing; ability to understand and carry out oral and written instructions.
- Ability to maintain effective working relationships with the public and staff.
- Highly developed organizational, time management, and independent problem-solving skills.
- Ability to work effectively individually and as part of a team, and work under minimal supervision.
- Ability to work well under pressure; deal with stressful situations, and diffuse hostility in an effective manner.
- Ability to exercise tact, diplomacy, confidentiality, sound judgement and demonstrate excellent public relations and knowledge to all internal and external customers.
- Independently prioritize workload to achieve timelines, and maintain discretion in preparing and disclosing sensitive and/or confidential information.
- Ability to utilize applications such as Word, Outlook, Excel, Adobe Pro, WebEx, Zoom, CMS, REDMS, and PeopleSoft HCM at an intermediate to advanced level.
- Ability to work effectively individually and as part of a team, and work under minimal supervision.
- Ability to operate and assist with minor maintenance of a variety of office equipment.(e.g.: photocopier, fax, scanner).
Qualifications and Experience:
Working Conditions:
Additional Information:
Monday to Friday, 8:15am – 5:00pm (Compressed Work Week)
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