Executive Assistant

Job Summary: The incumbent serves as executive assistant to a Secondary School Principal: managing important administrative details including correspondence, electronic communication to and from district and school administrators, school staff, parents, community members and students. This position resolves routine matters within the school, maintains confidential and public records and data and may be required to generate reports, and support teaching staff. This position requires vigilant adherence to the maintenance of confidentiality and discretion with regard to student and staff issues and activities.

Responsibilities:

• Provide executive level clerical support and serve in an advisory or consulting role to other clerical/building aide staff, as assigned.
• Gather information, maintain records and produce reports.
• Independently manage a wide range of administrative details.
• Exercise a high degree of initiative and good judgment; working knowledge of a variety of automated office equipment.
• Establish and maintain effective working relationships with other departments, public and private organizations, department personnel and the public at large.
• Assist Administrator with communication of important administrative details.
• Compose a wide range of routine and unique correspondence; not limited to letters, flyers, brochures, spreadsheets, PowerPoint presentations, school publications, etc.
• Prepares the necessary documents and materials for events and meetings.
• Prepare, publish and maintain records of notes or minutes of calls, meetings and in-person and teleconferences.
• Maintain electronic routine and special reports as required.
• Coordinates conferences and meetings with public officials and with representatives of the public, consumers, providers, professionals and related organizations.
• Respond to a wide range of verbal and written inquiries of an administrative nature, excepting any that require interpretations of policies and procedures.
• Greet and screen visitors using the building security system, providing responses to inquiries whenever possible.
• Make appointments and maintain calendars using Google Suite, make referrals, and confer with other staff members to prevent or resolve operation problems related to the coordination of administrative support work and, as required.
• Represent the Principal, as assigned.
• Assist Parent Teacher Organization.
• Operate a wide array of software and office equipment including but not limited to, Microsoft Office (most current version), Skyward, Frontline, various web-based products and all standard office machines.
• Perform other related duties as required.

Qualifications:

• Experience:
  • 3-5 years of experience with office methods, practices, procedures and terms.
  • 3-5 years of experience composing and transcribing correspondence, minutes and reports.
  • 1 year working in a school environment.
• Education:
  • High School Diploma or equivalent required.
  • Associates degree in business preferred.
• Authorized to work in the USA
• Current national background check without disqualifying results at time of hire.