Facility Officer

About the role

The Facility Officer at Pak Mission Society will play a crucial role in ensuring the efficient and effective management of facilities to support the organization's mission and objectives. This position is responsible for overseeing the day-to-day operations, maintenance, and security of the organization's facilities, creating a safe and conducive environment for staff, beneficiaries, and visitors. The Facility Officer will collaborate with various departments to address facility-related needs and contribute to the overall success of Pak Mission Society's initiatives. This role is instrumental in maintaining a well-functioning and welcoming space that aligns with the organization's commitment to excellence in service delivery and community impact.

About the Project

The project seeks to improve the livelihood, protection, freedom and rights of the People We Serve (PWS) including vulnerable protection cases, persons who are Forcibly Displaced or FDPs through RISE approach. The Project RISE (Revitalize, Innovate, Strengthen and Empower) will foster market versed, innovative, locally evolved livelihood avenues for 300 Forcibly Displaced Persons (FDPs) in Khyber Pakhtunkhwa. Carpet weaving is the flourishing area for the Home-based businesses (HBBs) in all Afghan Refugees Villages and Urban Clusters in Khyber Pakhtunkhwa which will be added to contribution in the expansion of the business model. Inclusion is the focus area involving and engaging women and persons who are differently abled in the existing entrepreneurial eco-system. Innovation and digitalization of the carpet weaving industry will be taken into consideration by featuring a Baseline and Market Assessment considering the upstream and downstream value chain of carpet making ecosystem and training the youth especially women in graphic designing, website development and social media handles to complete the product loop from development to marketing.

Your impactful goals will include

• Develop and maintain a comprehensive facility management plan, including preventive maintenance schedules and emergency response protocols.
• Collaborate with internal departments to assess their facility needs and implement solutions that align with organizational goals.
• Monitor and manage facility budgets, ensuring cost-effectiveness and adherence to financial constraints.
• Spearhead sustainability initiatives within the facility, such as energy conservation, waste reduction, and eco-friendly practices.
• Supervise a team of facility staff, providing leadership, guidance, and training to ensure optimal performance.
• Foster a culture of safety and compliance by overseeing the implementation of health and safety protocols and conducting regular drills.
• Liaise with regulatory bodies and local authorities to ensure compliance with building codes, safety regulations, and other relevant standards.
• Develop and maintain strong relationships with key stakeholders, including government agencies, community partners, and neighbors.
• Continuously assess and recommend improvements to enhance the efficiency and functionality of the facility.
• Lead the planning and execution of facility-related projects, from concept to completion, ensuring alignment with organizational objectives.
• Stay informed about industry best practices and technological advancements to introduce innovative solutions for facility management.
• Prepare and present regular reports on facility performance, highlighting achievements, challenges, and recommendations for improvement.
• Act as the point of contact for facility-related emergencies, providing swift and effective responses to minimize disruptions.
• Collaborate with the HR department to ensure that facility-related policies are in line with the organization's overall HR strategy.
• Stay abreast of emerging trends in facility management and recommend updates or modifications to existing policies and procedures.
• Participate in the recruitment and onboarding of facility staff, fostering a team-oriented and collaborative work environment.
• Handle any other duties or special projects related to facility management as assigned by senior management.

What we are looking for:

Education & Knowledge

• Relevant Degree, preferably MA/MS or M. Eng. (Architectural, Mechanical or Electrical Engineering, Facilities Management)

Work Experience

• 3 to 4 years of Proven experience in facility management.
• Working experience with Afghan Refugees will be given preference.
• Strong organizational and problem-solving skills.
• Knowledge of safety and security protocols.
• Excellent communication and interpersonal skills.
• Knowledge of local building codes, safety regulations, and compliance standards related to facility operations.
• Understanding of budgeting processes and the ability to manage resources effectively to ensure cost-efficient facility operations.
• Knowledge of safety protocols and procedures to maintain a secure and hazard-free environment for staff and visitors.
• Awareness of environmentally sustainable practices and the ability to implement eco-friendly initiatives within the facility.
• Problem-Solving Skills.
• Negotiation Skills.
• Customer Services Orientation
• Pashto Language speaking & understanding of Dari Language

Functional Competencies/Skills

Commitment to Diversity and Inclusivity: Pak Mission Society is committed to building a diverse organization and an environment of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Safeguarding: Pak Mission Society is committed to Safeguarding of Children and Adults and in no way tolerate any harm to our beneficiaries.

• Child Safeguarding: Ensuring the safety and well-being of children, protecting them from abuse, neglect, or exploitation.
• Adult Safeguarding: Protecting vulnerable adults, including the elderly or individuals with disabilities, from harm, abuse, or neglect.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, origin, gender, age, marital status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Zero Tolerance to PSEA: Pak Mission Society has a zero-tolerance policy with regard to Sexual Exploitation and Abuse by Pak Mission Society ‘s personnel against the people they serve. All forms of sexual exploitation and abuse are incompatible with the universally accepted norms, values, principles and standards that underpin our [Name of the organization]. Protection from Sexual Exploitation and Abuse (PSEA) is the responsibility of everyone and all selected candidates will be required to comply with the Pak Mission Society’s PSEA Policy at all times. Selected candidates will therefore undergo rigorous reference and background checks against their past behavior related to sexual exploitation and abuse, and may be required to provide additional information further on in the selection process.