Finance Assistant

The Finance Team at Alzheimer’s Research UK is responsible for maintaining the financial records of the Charity and providing timely and accurate financial information. The team is responsible for ensuring there is a strong financial control environment, and for providing support and advice on all finance matters to employees across the charity.

This role requires you to be in the office at least two days per week, and combines daily tasks, which require attention to detail to accurately record data and maintain records, along with a broader responsibility for employee expense claims which requires a proactive approach and initiative in resolving issues and helping others around the organisation.

This role requires excellent focus, time management and prioritisation as it involves daily, weekly, and monthly tasks which must be carried out methodically in accordance with documented procedures, and which may vary in complexity depending on queries and requests received. It requires organisation over workloads, providing the ability to help others in the team as needed.

Please note, when applying for the role this role will be known as *Finance Executive.

MAIN DUTIES & RESPONSIBILITIES:

• Answering the Finance Team telephone line.
• Managing the Finance Team shared inbox, dealing with basic queries, and passing other queries to the appropriate colleague.
• Assisting in the maintenance of corporate credit card records, including applications for new credit cards, removal of cards for leavers and changing credit limits.
• Maintenance and administration of Webexpenses including the creation of new employees, removal of leavers and changes to the costing structures, approval paths and limits. Providing employees with appropriate induction, training, and support to ensure they understand Webexpenses and the relevant expenses and credit card policies. Ensuring all expense and credit card claims are processed in accordance with the relevant policy guidelines in issue at the time.
• Processing and payment of employee expenses.
• Imports of corporate credit card statements to Webexpenses, and monthly reconciliation of credit card statements to WebExpenses claims.
• Purchase ledger support including chasing for purchase orders, matching purchase invoices to purchase orders, posting invoices to the finance system and assisting with payment runs.
• Recording, management, and reconciliation of cash received directly to the office.
• Scanning and posting of cheques received and sending to the bank.
• Occasional trip to the bank, to bank foreign currency and cash.
• Opening of Finance Team post, filing/distributing as appropriate.
• Payment of manual expense claims not processed via Webexpenses.
• Sending non-cheque vouchers to the relevant agencies.
• Year end audit assistance, collating documents such as invoices, cheques, or bank statements for auditors.

WHAT WE ARE LOOKING FOR:

• A relevant Maths qualification (or equivalent)
• Data entry and/or administrative office experience.
• Confidence working with computers; knowledge of Excel functions.
• Excellent attention to detail.
• Strong organisational and time management skills.
• Able to pick up tasks quickly and effectively.
• Excellent communication skills.
• Proactive and helpful attitude.
• Methodical approach to workload.
• Able to work with a wider team across the organisation.

The closing date for applications is the 21st July 2024, with interviews likely to be held week commencing the 29th July 2024. We would encourage you to submit your application at the earliest opportunity as the closing date may be brought forward at any time. Please indicate in your covering letter if you are unable to attend an interview on a certain date.