Legal Administrative Assistant (Legal Secretary) - Civil Rights Division

The Office of Attorney General Keith Ellison has a clear mission: we help Minnesotans afford their lives and live with dignity, safety, and respect. We are a dynamic group of dedicated professionals who choose public service as a calling, and we are actively and intentionally committed to supporting an internal culture that affirms that calling. The Office is one of Minnesota’s largest public law offices and as of 2024, has been recognized as a Star Tribune Top Workplace Minnesota and Top Workplace USA for three years in a row.

Working Title: Legal Administrative Assistant
Job Class: Legal Secretary
Agency: Attorney General's Office

• Who May Apply: Open to all qualified job seekers and eligible bidders simultaneously
• Date Posted: 04/22/2024
• Closing Date: 05/06/2024
• Hiring Agency/Seniority Unit: Attorney General's Office
• Division/Unit: Civil Rights Division
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $22.74 - $30.68 / hourly; $47,481 - $64,059 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Town Square Tower
• FLSA Status: Nonexempt
• Telework Eligible: Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Office of the Minnesota Attorney General is currently seeking a Legal Administrative Assistant (Legal Secretary) in the Civil Rights Division in our Town Square Tower office location. Specifically, this position will support attorneys, paralegals, and investigators as directed by the supervisor.

The work includes but is not limited to preparing legal documents and briefs, efiling, filing, serving legal documents, opening and closing files, retaining records, and occasionally transcribing documents.

This position may be eligible for a hybrid work environment after successful completion of onboarding and training.

Minimum Qualifications

Legal administrative assistant experience or training that demonstrates the following skills and abilities:

• Skill in:
  • Using legal terminology and procedures sufficient to draft documents and correspondence
  • Preparing and processing legal papers and correspondence
  • Organizing and maintaining law libraries, documents, and case files
  • Word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communications, ensuring they are properly formatted, grammatically correct, and error-free
  • Data entry sufficient to maintain accurate records and reports
  • Customer service sufficient to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes
• Ability to create, file, retrieve, and destroy electronic records according to retention data schedules

Preferred Qualifications

• Completion of a legal secretary, legal administrative assistant, or related post-secondary training program or certification; OR two or more years as a legal secretary
• Skill in data entry sufficient to:
  • Locate, identify, and correct data entry errors
  • Receive and review source documents, compare documents to database information, and edit documents
• Knowledge of eFiling procedures in various courts

Physical Requirements

• Ability to:
  • Work in a seated or standing position for extended periods of time
  • Collect and deliver items from one location to another
  • Use a keyboard for extended periods of time which may include repetitive motion
  • Move and/or transport items weighing up to 25 pounds on a regular basis

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

• Conflict of Interest Review
• Criminal History Check
• Education / License Verification
• Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact K.C. MOUA at [email protected] or 651-757-1279.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to K.C. MOUA at [email protected].

Why Work for Us

Diverse Workforce

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence, fostering understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 12 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] and indicate what assistance is needed.