Office Assistant
Part time, Fixed Term Contract: 22 hours a week, over 4-5 days per week.
This is a fixed-term position to cover maternity leave, expected to last until 1st June 2026 (this may be extended)
Based at The Bottle Yard Studios, Whitchurch Lane, Bristol BS14 0BH
Bristol Film Office is Bristol City Council’s filming facilitation and permissions service. A small but busy team, we work with production companies of all sizes to bring filming activity to Bristol (including feature film, TV, advertising/commercial shoots, and student projects) and make the filming process as smooth as possible.
Last year, filming activity facilitated by Bristol City Council generated £46.6 million to the city’s economy. We liaise closely with Council colleagues and external organisations to build a ‘film-friendly’ approach, supporting production teams by securing the use of Bristol City Council property and land for filming purposes, making logistical arrangements, monitoring health and safety management, coordinating permissions, and promoting the benefits of Bristol production activity wherever possible.
Based within Bristol City Council’s Culture and Creative Industries team, Bristol Film Office is part of the Council’s film sector support service, which also comprises The Bottle Yard Studios and Bristol UNESCO City of Film.
This is an exciting time for Bristol as a centre for film and TV production. The UK TV and film industry has grown significantly in recent years, with ongoing demand for new screen content. Bristol is benefiting from this growth with many major high-end TV series choosing to film in the city, an expansion of The Bottle Yard Studios and new initiatives in development to stimulate inclusive and sustainable growth of the local creative industries.
The role:
The Office Assistant will be based at The Bottle Yard Studios offices 4-5 days (22 hours) per week. They will provide administrative support to the team and act as a point of contact for filming enquiries. This role supports the day-to-day running of our fast-paced service. You will work with production clients and Council colleagues to support logistical arrangements for filming, monitor Bristol Film Office’s Locations and other databases, filming permissions, site bookings and finance systems.
What we're looking for:
We're looking for someone with experience of providing high quality administrative support, having worked in a customer service and/or client-facing environment with excellent communication skills.
You will be practiced at working as part of a busy team, juggling multiple projects, problem-solving, meeting tight deadlines and responding effectively at pace.
The team relies on IT systems and tools, working with them daily. A high level of digital competence is therefore required to manage databases and process filming permissions paperwork. You will use your strong organising skills to manage conflicting priorities, monitor compliance of business processes and accurately disseminate information to team members, colleagues, and clients.
Why Bristol City Council?
At Bristol City Council, we go that extra mile for our people; we offer a work environment which is fast moving and supportive, giving you the chance to use your skills and develop new ones within a high-profile organisation. For most of our roles, hybrid working arrangements are available, giving teams the opportunity to work in a way that suits them, balancing service need and individual choice - mixing both home and office working.
Join us and you’ll receive an excellent rewards package including flexible working and flexitime, membership of the Local Government Pension scheme, and a generous annual leave allowance. In addition, you’ll be working in a supportive environment where you’ll have the chance to make Bristol a better place and contribute to its future.
How do I apply?
If you share our values and are ready to be part of our exciting journey please select the apply button below.
To be shortlisted for interview you’ll need to demonstrate how you meet each of the essential criteria in the Person Specification within the Further Information section of your application. On occasion we will receive high numbers of applications, we may then shortlist against the desirable criteria along with the essential criteria, so if you can, please demonstrate how you meet this in your application.
Interviews will be held in person at one of the Bottle Yard Studio sites, Hengrove, BS14.
We reserve the right to close this vacancy early if we receive a high volume of applications. Applications will be reviewed as they are received, so we encourage early submission.
For further information, please refer to the Job Description and Person Specification or alternatively, contact
Adela Straughan [email protected]
At Bristol City Council, we value having a workforce as diverse as the city we serve. We therefore welcome, develop and promote people from all sections of the community. We particularly welcome applications from Young People, Black, Asian, and Minority Ethnic and Disabled candidates who are currently under-represented within this service of Bristol City Council. Appointments will be made on merit.