Office Manager - Distribution Center
Perks & Benefits:
- 401(k)
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Paid time off
- Tuition reimbursement
- Cultivate and maintain strong vendor relationships for the Americas Distribution Center, overseeing food, cleaning, and maintenance services.
- Oversee office operations, including the management of office supplies, equipment, and facilities to ensure seamless daily operations.
- Ensure the excellent condition of the building through regular weekly facility inspections.
- Greet and direct vendors and visitors in a professional and courteous manner.
- Provide proactive support and assistance to the management team as necessary.
- Collaborate with HR and Internal Communication teams to effectively roll out employee communication strategies
- Create, edit, and proofread business communications and documents on behalf of the team, demonstrating a high level of attention to detail.
- Manage incoming and outgoing mail efficiently, including specialized mail or messenger services as needed.
- Coordinate and organize meetings, events, and activities to support the team's objectives such as quarterly town halls.
- Prioritize conflicting needs and proactively resolve matters to successful completion.
- Perform additional administrative duties as assigned, occasionally requiring work outside of normal business hours.
- Demonstrate excellent interpersonal and communication skills, maintaining a professional demeanour and effectively interacting with individuals at all levels of the organization.
- Degree in Business Administration or Facilities Manager
- At least five years of experience managing an office or similar setting preferably at an executive level
- Experience working in a global matrix organisation and capacity to contribute to globally networked projects
- Excellent computer skills in Microsoft Office primarily Word, Excel and PowerPoint.
- Ability to recognize and appropriately handle highly sensitive and confidential material and information.
- Ability to take self-initiative and be proactive.
- Must have the ability to identify, prioritize, and manage important administrative issues, multi-task and effectively prioritize work assignments in addition to handling changing priorities.
- Excellent verbal and written communication skills, writing and editing ability focused primarily on correspondence and related documents, highly responsible and sensitive to quick turnaround deadlines.
- Desire to take on new responsibilities in areas with no prior experience.
- Highest level of interpersonal skills and the ability to interface with senior executives, displaying diplomacy, tact, and resourcefulness.
- Well-developed administrative and organizational skills
- Exceptional attention to detail with a focus on quality results and deliverables
- Customer focused and service oriented
- Ability to function independently and use discretion while making sound decisions on a regular basis
- Possess a professional demeanor with proven capability to maintain the highest level of confidentiality
- Fluent in English. Strong writing skills
- We Dare! We offer robust compensation package including base and bonus, a 401K plan to help you secure your financial future
- We Care! Pandora offers extensive benefits including: Medical, Dental, Vision, Short/Long Term Disability, Basic Life and AD&D, anniversary gift cards, recognition program and product discounts!
- We Dream! Pandora is fostering growth and crafting opportunities to support the business needs which learning and development programs, continuous feedback, LinkedIn learning, tuition reimbursement and more
- We Deliver! PTO Package including: Vacation, Personal, Sick, Celebration days and Paid Holidays
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