Personal Assistant

Personal Assistant

Location: Lanark, Scotland. Part time 24 hours per week/3 days

ABOUT US:

Join our deliciously creative team at Border Biscuits, a renowned and award-winning biscuit manufacturer based in the picturesque town of Lanark. With over 40 years of heritage, we craft the finest biscuits using traditional recipes and quality ingredients. Our commitment to excellence has earned us numerous awards and a loyal customer base, making Border Biscuits a premium household name throughout the UK and beyond.

ABOUT YOU:

Are you a multi-tasking maestro, a problem-solving virtuoso and a master of organisation? Do you have previous experience in an executive or personal assistant role supporting senior business leaders? With outstanding organisational and time management skills you will utilise your excellent verbal and written communication skills to contribute to the efficiency of our business by providing personalised support to the CEO. A can do attitude is a must have.

THE ROLE:

This is an executive administration position supporting our CEO with covering essential PA Functions both business and personal. As the personal assistant to the CEO, you will play a crucial role in ensuring the smooth operation of their daily activities with responsibilities including complex diary management, overseeing a busy inbox, managing personal tasks, meeting support , note taking and involvement with our Border Biscuits award winning Community Support Charity.

HOW YOU WILL IMPACT:

• Act as first point of contact for callers, screening & fielding CEOs incoming calls and emails.
• Meeting & greeting CEOs visitors
• Manage information flow in a timely and accurate manner
• Coordinate and organise the CEOs diary, ensuring efficient time management, prioritising key activities and avoiding diary conflicts
• Respond to emails, messages and communications on behalf of the CEO maintaining professionalism and confidentiality
• Maintain and organise important documents, reports and files ensuring quick and easy access for the CEO
• Booking and arranging travel, transport and accommodation where required
• Organising events and meetings, preparing including agendas, materials, logistics
• Acting as a member of the Border Biscuits Community Support team and its related activities such as minute taking/agenda preparation and responding to requests.
• Provide administration support to the CEO including typing, compiling and preparing reports, presentations and correspondence for example Board reports and collaborating with SLT as required.
• Miscellaneous PA support such as liaising with staff, suppliers & clients and collating expenses & reports

WHAT YOU WILL BRING:

• Previous experience as a Personal or Executive Assistant to senior management
• Excellent MS Office knowledge as well as other standard software packages and ability to learn company-specific software
• Outstanding organisational and time management skills
• Excellent verbal and written communication skills
• Able to take accurate minutes and able to sum up complex discussions concisely
• Discretion and confidentiality you will often be party to confidential information
• Ability to forward plan and manage a busy diary
• Tact and diplomacy
• Flexibility and adaptability with occasional out of hours support
• Time management skills and the ability to manage conflicting deadlines
• Able to work effectively with colleagues at all levels including senior external contacts
• Able to work on own initiative with the ability to anticipate and resolve issues independently

WHAT WE OFFER:

• A competitive salary
• Profit Share Scheme
• Opportunities for professional growth and access to development programs to enhance your skills.
• A dynamic and supportive working environment with a friendly team.
• Cycle to work scheme.
• Paid volunteering opportunities within Lanark.

If you are excited by this opportunity and ready to be part of our exciting journey, we would love to hear from you.