Records and Information Clerk (Administrative Clerk - Intermediate)

Status

Casual/On-call

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Salary

Per hour

Salary Grade

$30.65 - $33.30

Department

York Region -> Community & Health Services -> Integrated Business Services

Location

IBSB Program Integrity and Ed. - 17150 Yonge Street - Newmarket, ON L3Y 8V3 CA (Primary)

Job Description (E)

POSITION PURPOSE:

Reporting to the Program Manager, Information Asset Management, Access and Privacy, and under the guidance of the Records and Information Technician, is responsible for assisting in the operation, maintenance and support of the Records and Information Management program.

MAJOR RESPONSIBILITIES

• Maintains manual and electronic filing system in accordance with Regional standards.
• Creates new files, prepares files/boxes for off-site storage in accordance with Regional standards.
• Completes paperwork/forms for file storage.
• Reviews, gathers issues and suggests modifications of the Department’s records and information management structure to the Records and Information Technician.
• Assists in processing incoming information, sorts, classifies and codes material for integration into records and information management systems both hard-copy and electronic.
• Assists with records conversion processes both hard-copy and electronic.
• Inputs inventory/project information into records and information management software (Versatile Enterprise), reviewing to ensure accuracy.
• Enters record data on Regions’ standard records and information management software Edocs and Versatile Enterprise applicable to the program.
• Receives and processes records for transferring to inactive storage in accordance with established records retention by-law and procedures.
• Processes obsolete records and prepares the necessary signature documentation for records slated for destruction in accordance with the Region’s records retention by-law, records and information management destruction policy and procedures.
• Regularly reviews professional and technical literature regarding records and information management, productivity tools and techniques and may attend training as required.

QUALIFICATIONS

• Successful completion of a Secondary School Diploma or approved equivalent combination of education and experience.
• Minimum two (2) years experience providing administrative and clerical support in a project-based office automated environment or the equivalent.
• Current and up to date knowledge of records and information management systems both hard-copy and electronic.
• Knowledge of general office procedures, including records and information management filing systems.
• Knowledge and demonstrated ability in corporate core competencies including customer focus, communication, collaboration, and personal ownership.
• Working knowledge of Records and Information Management software – Versatile Enterprise.
  

Council Approval Date

Scheduled Weekly Hours

varies as needed

Scheduled Shifts

Operational Hours

Close Date

July 17, 2024

# of Hires Needed

1

Union

CUPE 905 York Region

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Please apply online by 5:00PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.