Scheduling Clerk

Status

Casual/On-call

Temporary - Approximate length of assignment, in months

Type of Position

a Replacement

Start Date

Immediate

Salary

Per hour

Salary Grade

$30.65 - $33.33

Department

York Region -> Community & Health Services -> Paramedic and Seniors Services

Location

LTC Admin/Restructuring - 194 Eagle Street - Newmarket, ON L3Y 1J6 CA (Primary)

Job Description (E)

POSITION PURPOSE:

Reporting to the Supervisor Scheduling, LTC & Seniors, is responsible for the daily scheduling of large numbers of Long Term Care and Seniors operations staff across multiple scheduling patterns, locations and shifts and collecting and reporting on data, as required; utilizing effectively, the computerized scheduling software and other computer aided systems.

MAJOR RESPONSIBILITIES:

• Schedules, confirms, and verifies the daily, weekly and monthly scheduling of all LTC & Seniors operations staff across multiple scheduling patterns, locations and shifts to ensure efficient operations, through the use of specialized computerized scheduling software.
• Assigns staff in order to maintain daily operations and to provide coverage for vacation, sick leaves, escort duties, special events, attend training or participate in professional development, and provide extra staffing in the event of a disaster or contingency situation.
• Maintains the allocation of staff resources, including documentation, record keeping, and data entry using scheduling software and Microsoft Office applications.
• Performs regularly scheduled data maintenance procedures.
• Updates computerized scheduling software staffing schedule with information to new hires, terminations and leaves of absence.
• Administers the casual availability system through the distribution and collection of casual staff availability through the Staff Kiosk and computerized scheduling software, in order to schedule casual staff.
• Assists the Supervisor with preparing performance reports related to operational scheduling.
• Responds to inquiries and resolves concerns, as appropriate, from employees, management etc.
• Participates in the Continuing Quality Improvement (CQI) process to identify ways to improve the LTC & Seniors scheduling model.

QUALIFICATIONS:

• Successful completion of a Secondary School Diploma or approved equivalent combination of education and experience.
• Minimum two (2) years related experience daily scheduling of large numbers of employees for shifts in various locations.
• As a condition of employment, candidates will be required to provide a satisfactory Police Vulnerable Sector Check (PVSC), tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).
• Understanding of scheduling techniques/methods.
• Familiarity with collective agreements, legislation, policies and procedures.
• Demonstrated ability in the Region’s core competencies.

Council Approval Date

Scheduled Weekly Hours

Various/As Required

Scheduled Shifts

Operational Hours

Close Date

February 12, 2024

# of Hires Needed

1

Union

CUPE 905 Long Term Care

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All York Region Employees in Long Term Care are required to receive a primary series of a COVID-19 vaccine plus a booster (and any subsequent boosters required by the employer) of a COVID- 19 vaccine approved by Health Canada or the World Health Organization, as a condition of hire. Should you be the successful candidate, you will be required to comply with the Long Term Care COVID-19 Vaccination for Staff, Students, Volunteers and Regional Staff Policy and Procedures that is in effect.

Please apply online by 5:00PM EST of the closing date indicated above. We thank all candidates for their interest; however, only those selected for an interview will be contacted via email.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. If contacted for an employment opportunity, please advise if you require Code-protected accommodation.