Academic Office Assistant

Reuben College is a new graduate college of the University of Oxford, dedicated to fostering interdisciplinary exchange within an inclusive, innovative and impact-oriented community. We are seeking an Academic Office Assistant to join our academic team. This key student-facing role supports the comprehensive academic journey of our students, from admission through to graduation, while maintaining the highest standards of service and administrative excellence.

The postholder will work collaboratively within the Academic Office team to provide essential administrative support across three core areas: student administration, admissions, and graduation services. Key responsibilities include managing student documentation, coordinating academic events, supporting the admissions process, and ensuring smooth delivery of graduation ceremonies. The role requires evening and weekend work during key periods such as Matriculation and graduation ceremonies.

This position offers excellent opportunities for professional growth and development. There is scope to develop knowledge in academic administration, while working alongside experienced colleagues in the Academic team.

You will bring strong interpersonal skills and a sympathetic nature to this student-facing position, alongside proven administrative capabilities. Essential qualification A levels, BTEC ND, NVQ Level 3 or equivalent and/or significant work experience at a similar level, demonstrated experience in team-based working and proficiency with Microsoft Office applications. Experience in higher education administration and handling confidential information would be advantageous.

As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:

This is a full-time permanent role, though part-time hours of 30 hours per week will be considered. The position offers the opportunity to work from home one day per week.

You will be required to upload a supporting statement, CV and the details of two referees as part of your online application.

The closing date for applications is 12 noon on Tuesday 18th February. Interviews will be held in person week commencing week commencing 24th February.