Accounts Payable Officer

Vacancy type: Fixed-term, Grade 11

Service areas(s): Global Finance

Location: Islamabad, Pakistan

Reports to: Senior Manager Finance Shared Services

About ASI

Adam Smith International is a global advisory company that works locally to transform lives by making economies stronger, societies more stable, and governments more effective. Our clients are governments, international organizations, companies, and foundations. For three decades in almost one hundred countries, they have come to us to develop strategies and to design, deliver and evaluate programmes that address the big challenges facing the world.

As a development consultancy, our work centers on international development management. Our core team of staff and technical experts, in multiple offices around the world, ensures the quality of delivery and high ethical standards that we and our clients require. We bring together a global network of experts, who contribute their experience and knowledge, where and when it is needed. Our core service lines include education, infrastructure and climate change, inclusive markets, governance, justice, security and peacebuilding, public financial management and revenue reform, mining, oil and gas as well as cross cutting services, such as monitoring and evaluation.

We are a certified B-Corp with a triple bottom line of financial, social and environmental accountability. In 2021, B-Corp selected us as one of the Best for the World(tm) B-Corps for "Workers" and "Customers". We have also set a strategic objective of becoming carbon neutral by 2025 and a net positive contributor to the environment by 2030. By sharing our knowledge and experience, we help to improve learning in our industry, as well as the positive impact we can have on people's lives.

About the Role

The Accounts Payable officer will report to and work under the supervision of Assistant Manager Accounts Payable.

Key tasks and responsibilities will include (but not limited to):

• Post business transactions, process invoices, and verify financial data, ensuring accurate accounts payable records.
• Reconcile accounts payable transactions and manage the vendor aging report.
• Run month-end centralized tasks for allocated entities, posting transactions to journals, ledgers, and other records.
• Prepare account analyses and produce monthly reports.
• Ensure AP KPIs are met.
• Correspond with vendors and respond to internal and external inquiries.
• Assist with month-end closing.
• Maintain accurate historical records and provide supporting documentation for audits as required.
• Maintain confidentiality of organizational information.
• Liaise closely with project teams to book project costs and ensure accuracy.
• Assist the Shared Services Manager with tax, audits, and KPI report submissions for assigned entities, detailing issues and solutions.
• Assist with all external and internal corporate and project stakeholders within allocated group entities.
• Perform any other tasks assigned by the UK Finance team and line manager.

Key Accountabilities:

• Accurately and promptly prepare AP KPI reports for allocated entities
• Reconcile vendor accounts and settlements in a timely manner.
• Ensure successful cost booking by providing timely and accurate information for corporate and project expenses.

Key Relationships:

• Group Management Accountant
• UK Finance Team
• African Finance Team
• Project Accounting Team - Pakistan
• Cash & Bank Manager - Pakistan
• Regional Finance Teams

Candidate specifications

Minimum qualifications:

ACCA/ACMA/CIMA/CAF/BBA Finance/BS Finance.

Experience required:

• Relevant experience and proven track record in a corporate, highly professional environment for at least 2 years
• Understanding and application of International Financial Reporting Standards and accounting treatments of different costs.
• Experience of Sage Accounting software will be a plus

Competencies:

• Planning and delivering results
• Accuracy, quality and accountability
• Managing complexity
• Innovation and change management
• Communication and knowledge management
• Leadership and direction
• Collaboration and teamwork
• Personal impact and effectiveness

Knowledge:

• Understanding of role and consolidated financial statements
• Knowledge of global accounting standards
• Understanding of when and how to raise concerns
• Knowledge of team goals and company vision and values
• Understanding of expectations and requirements
• Understanding of policies related to job

Skills:

• Good verbal, written and numerical skills
• Impeccable attention to detail and focus.
• Strong computer literacy.

Attitude:

• High level of emotional intelligence in the following areas: self-awareness, social awareness, self-management, relationship management.
• Shows empathy and patience.
• Proactive, self-starter, resourceful.
• Open-minded, flexible approach to problem-solving.
• Resilient to changing circumstances and challenges.
• Achievement oriented.
• Trustworthy and able to keep information confidential.
• Reliable, professional, contentious and accountable.

What We Offer You

Our people are at the heart of our strategy and our decisions. We offer a competitive salary and benefits package, a dynamic and friendly team environment, the opportunity to support a highly successful portfolio of programmes, and support to develop your skills and progress in your career.

The diversity of our workforce makes ASI a great place to work, more creative and resourceful, and underpins strong partnerships. We keep a sharp focus on diversity and inclusion, including through our Equality Action Plan and our Diversity and Inclusion Committee, and through leadership from our Executive Team and oversight by our Board.

We recognise the importance of your life outside of work. We are proud to support flexible working arrangements and commit to make a success of flexible working arrangements wherever possible. We've built a culture to reflect our values, full of likeminded professionals who are smart, passionate and great at what they do.

ASI is committed to continually improving the diversity of our workforce through the attraction, retention and development of a diverse range of talented people. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.