Administrative Assistant

Job Description:

You will support the work of the Office Administrator, and the Winnipeg office. In this role you will provide support services to the Winnipeg office team overall, as well as support services on multi-discipline engineering projects.

Responsibilities will include supporting the Office Administrator’s work in the areas of: reception duties (greeting visitors to the office and handling their inquiries, answering the phone and redirecting calls), arranging staff travel (booking flights, hotels, rental cars, etc.), maintaining the boardroom/meeting room/kitchen for all functions, sourcing catering for manager review, managing the mail and incoming/outgoing couriers (receiving, opening, and distributing the mail/incoming couriers and preparing outgoing couriers), processing accounts payable invoicing and accounts receivable invoicing for our clients, and word processing with respect to project reports, letters and tender documents. You will adhere to our professional standards, and complete analysis and interpretation of data and coordination of logistics. You will also support our office safety program and records management systems, including off-site archive storage. You may assist with proposal preparation and other business development activities. You will provide general administrative assistance to our managers, engineers, and technologists, and other Winnipeg team members. You may also complete other duties as they arise.

You have an eye for detail, and assuring reports conform to project and company standards. You provide excellent internal customer service, delivering administrative support services to the team.

You will report to the Winnipeg Division Manager but work directly under the instruction and guidance of the Office Administrator.

Job Requirements:

• 
  Business administration/office administration diploma from an accredited post-secondary institution, or equivalent level of education and/or experience
• 2+ years of administrative experience in a professional office environment
• Experience in the support of projects
• Experience in internal client service
• Strong capabilities in Microsoft Word, Excel, PowerPoint, SharePoint, and Microsoft 365
• Excellent oral communication skills
• Excellent written communication skills
• Highly detail-oriented
• Ability to work within tight deadlines and schedules
• Prior experience in the consulting engineering industry is an asset

Everyone has their own unique talents, skills, and background. Even if you don’t meet 100% of the qualifications outlined above, let us know why you’d be a great fit for this role!
What we offer:

• Flexible work hours equivalent to 24 hours/week, to accommodate our schedule in conjunction with manager input
• Office is located adjacent to the Harkness Bus Rapid Transit Station and other bus routes, along with multiple active transportation routes.
• Competitive salary and benefits, including health coverage, dental coverage, use of our Employee and Family Assistance Program, and company pension program that matches your contributions
• Culture that promotes accessibility and respect, through our company-wide Diversity and Inclusion Committee, WISER Committee, Accessibility Task Force, and other initiatives
• Culture that promotes sustainability through our company-wide Climate Change training and other initiatives
• Ongoing support for your professional development and personal growth through our Mentoring Program, Continuing Professional Development training hours, professional designation support, and Young Professionals Club
• Work environment that focuses on your health, safety, and overall wellness, through our annual Fitness Allowance and other initiatives
• An active Social Club, and other social and networking opportunities (including our biennial company-wide Olympics), Lunch-and-Learns, and community volunteer initiatives

We are confident that you will achieve your career and personal goals at Associated Engineering. Learn more about us online here: https://www.ae.ca/careers