HR Assistant

Junior HR Assistant

Contract : 1 month with potential extension (End of May)

Location: Toronto (Hybrid)

Pay: $25/hour

Hays has partnered with at he largest social housing provider in Canada and the second largest in North America to hire a Junior HR Assistant for a 1 month contract with a very strong potential for extension. The position is based in Toronto.

If the below position interests you, please share your updated CV to [email protected]

What You'll Do

• Provide administrative support to manage a variety of HR related processes including labour relations, compensation, learning and organizational development or recruitment.
• Draft letters and correspondence using required templates to a variety of stakeholders including candidates, employees, unions, managers etc. for review and sign off by HR staff.
• Book meetings and ensure effective communication to all stakeholders.
• Prepare information packages, agendas and take meeting minutes.
• Create and maintain employee and/or candidate files.
• Track, maintain and summarize data and statistical information using a variety of computerized systems and software.
• Receive, sort, track, and organize hard copy and electronic information/letters correspondence.
• Contact stakeholders on behalf of HR staff to collect information and submit it to HR staff for review and decision making (i.e. telephone pre-screening, reference checks).
• Create, update, maintain and leverage electronic and manual file systems.
• File and update employee records using both manual and electronic systems.
• Complete forms to process HR related transactions.
• Prepare and/or process confidential information, records, forms and correspondence.
• Complete research and analysis, utilizing Excel and internal reporting systems.
• Utilize a variety of computer software systems including MS Office, Excel, PowerPoint, applicant tracking system (Taleo) to support HR activities.
• Responds to telephone and in-person inquiries from clients and the general public on a variety of human resources related issues including walk in assistance.
• Responds and provides information to candidates, employees, unions and managers on HR related processes and inquiries.
• There may be opportunities to move to other HR business units to provide HR Assistant support as needed.

What you'll need

• Post-Secondary education in Human Resources or College certificate or diploma in Human Resources or equivalent combination of education and experience.
• 6 months - 2 years' experience providing administration support within a human resources function.
• Experience in labour relations, compensation, learning and organizational development, and/or recruitment is preferred.
• Proficiency with Microsoft Office programs; including strong Excel skills for reporting.
• Strong written and verbal communication skills.
• Excellent organizational skills.
• Organized and highly detailed oriented.
• Ability to work in a fast-paced environment and handle multiple priorities.